Operations Site Administrator

About the role

The Site Operations Administrator serves as a key support partner within the warehouse/distribution center, coordinating people programs, operational processes, compliance initiatives, and administrative functions that contribute to an efficient, safe, and productive workplace. This role supports site leadership by overseeing employee engagement programs, assisting with safety and GMP compliance activities, administering building access and onboarding processes, providing basic IT and equipment setup support, and ensuring smooth day-to-day operations across the facility.

Responsibilities

• Cookbook employee programs, engagement initiatives, recognition activities, and site communications.
• Support safety and GMP compliance efforts through documentation management, training coordination, audits, inspections, and follow-up actions.
• Facilitate new hire onboarding, including badge creation, building access, workstation setup, and orientation support.
• Provide basic IT support, including computer setup, user access requests, equipment inventory, and troubleshooting coordination with corporate IT teams.
• Manage site access controls, visitor processes, and employee badge administration.
• Serve as a liaison between site employees and departments including HR, IT, Safety, Facilities, and Operations.
• Aid in continuous improvement initiatives that enhance efficiency, compliance, employee experience, and overall site performance.

Qualifications

• Operational Coordination & Organization – Effectively manages multiple priorities, administrative processes, and operational activities while maintaining accuracy and attention to detail.
• Safety, GMP & Compliance Focus – Promotes a safe work environment and supports adherence to GMP standards, company policies, and regulatory requirements.
• Communication & Customer Service – Builds positive relationships and provides responsive support to employees, leadership, and cross-functional partners.
• Technology & Systems Administration – Utilizes business systems effectively and manages basic IT support, access control, equipment setup, and recordkeeping.
• Problem Solving & Accountability – Demonstrates initiative, sound judgment, and ownership in identifying issues, implementing solutions, and driving results.

Requirements

• High School Diploma
• Minimum of 2-3 years experience in facilities, compliance, safety, or HR operations
• Preferred: Experience in manufacturing, distribution, or regulated environments (FDA/GMP)
• Preferred: Experience working cross-functionally with HR and Operations teams

Benefits

• Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.
• Annual bonus
• We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career.
• 6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
• Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.
• Reimbursements for a portion of personal cell phone and internet usage for eligible employees.
• Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.
• Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $9 million to date.
• Potential for quarterly KPI bonuses.

Pay

The base salary range is $26.00/hr - $32.00/hr, plus bonus potential.

The posted salary range in this job posting reflects data based on California's cost of labor analysis. This salary range is subject to change per state; please click here to find the pay differential in your state of residence if the role is remote.

Salary is based on a wide range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geographical location.