OP Administrative Assistant

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff.
• Sets up appointments, schedules meetings and coordinates schedules for department.
• Aids in the preparation of regularly scheduled reports.
• Maintains accurate work and appointment schedules.
• Captures meetings and prepares necessary documents.
• Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and record notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Typing and word-processing facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos etc.

Qualifications

• A High School Diploma or Equivalent.
• At least two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite and EHR.
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.