Administrative Office Assistant

Located in Parlin, NJ, our company distributes industrial replacement parts—customized rubber belts, straps, harnesses, bearings, rollers, and other components used on industrial machinery and equipment.

About the role

This in-person position provides administrative support to the shop and warehouse.

Schedule

• Monday – Friday, 8:00 AM – 4:30 PM
• No remote work

Pay

$20 – $24 per hour (based on experience)

Responsibilities

• Answer calls and assist with business-to-business transactions
• File, copy, scan, and prepare digital documents such as customer orders and invoices (documents will be reviewed by a coworker)
• Assist with accounts receivable and accounts payable—enter data for invoicing and make journal entries as needed
• Enter data into the computerized ERP system
• Process online orders
• Greet customers who enter the warehouse
• Work closely with the Office Manager
• Provide customer support by troubleshooting and resolving issues
• Perform additional administrative tasks as needed

Requirements

• High school diploma or equivalent required; some college coursework or related post-high-school training preferred
• At least six months of prior clerical or office/administrative support experience
• Comfortable working with numbers and performing accurate basic multiplication and division (including measurements in feet and inches)
• Working computer skills and knowledge of ERP/database management and MS Office (Word, Excel, Outlook, etc.)
• Open to temp-to-hire work