Administrative Office Assistant

Location This position is 100% in-office and reports to our facility on site in Jupiter, FL. Job Summary As an Administrative Office Assistant you will provide essential operational support by working closely with our current Administrative Assistant, as well as the Executive Assistant to our president. This role serves as a central point of communication for customers, technicians and internal teams, managing service scheduling, work order distribution, invoicing and recordkeeping. The ideal candidate is highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced service environment while delivering outstanding customer service. Hours Monday – Friday, 08:00am – 05:00pm Responsibilities Receive incoming customer inquiries via phone and email and prioritize them appropriately to ensure critical issues are addressed promptlySchedule service calls based on customer needs and technician availabilityPrepare and distribute daily service tickets to techniciansCollect, review and submit weekly employee timesheetsMaintain accurate payroll-related recordsCoordinate and schedule required fire inspectionsReceive, verify and reconcile equipment and materials for each projectCode and process equipment invoices Qualifications High School DiplomaAttention to detail with an ability to stay focused on assigned tasksProficient in Microsoft Office SuiteFull professional working proficiency in the English languageExcellent communication skills, both written and verbalValid Driver License and clean driving record What Awaits You At Intelli-Tec Security Benefits that include Medical, Dental, Vision, 401k, and PTO Employer’s Disclaimer All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.