Administrative Office Assistant

About Levisonics

Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays. By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients.

Responsibilities

• Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies.
• Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary.
• Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports.
• Coordinate office events and activities, including team meetings, training sessions, and social gatherings.
• Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment.
• Handle confidential information with discretion and professionalism.
• Work closely with the CEO and other senior executives to support their needs and priorities.
• Assist with basic accounting tasks, such as processing invoices and expense reports.
• Maintain office cleanliness and organization.
• Assist with special projects and other duties as assigned.

Requirements

• Degree in business administration, management, or a related field preferred.
• 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred.
• Strong organizational, communication, interpersonal and time-management skills required.
• Proven ability to work in a fast-paced and dynamic environment and adapt and perform as needed to meet company requirements.
• Ability to maintain confidentiality and exercise discretion.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skill set.
• Familiarity with office equipment (i.e. printers, fax machines, projectors).
• Proficiency in Microsoft Office and other basic software applications.
• Experience with using QuickBooks or other accounting software preferred.
• Ability to work in Indiana or willingness to relocate (no relocation assistance offered).
• Demonstrate ability to adapt to a dynamic work environment and learn new software as needed.

Benefits

• Healthcare, dental and vision
• Vacation and sick time off
• Standard and floating holidays
• Life insurance
• Stock options
• Short-term and long-term disability benefit administration
• Health savings account
• Flexible and hybrid work opportunities