Onsite Project Administrative Assistant (Electrical Construction)

Duties And Responsibilities

• Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects.
• Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task.
• Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents.
• Request certificates of insurance, prequalification’s, OSHA, and safety related items from subcontractors and vendors.
• Participate in design and construction coordination meetings internally and externally as needed.
• Negotiate and maintain relations with vendors and subcontractors.
• Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team.
• Perform additional assignments as required by the operating needs of the company or as directed by senior project managers.

Education And Experience

• A high school diploma or GED required.
• A bachelor of business administration desirable.
• Knowledge of the construction industry and contract documentation.
• Working knowledge of federal, state, and city regulations and guidelines.

Required Attributes And Skills

• Proficient in Microsoft Office Outlook, Word and Excel applications.
• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to lead people and get results through others.
• Must demonstrate ability to effectively organize multiple projects and resource planning skills.
• Must demonstrate technical skills necessary for project engineering.
• Must work with minimal supervision.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to company values.

Physical Requirements

• Sit for long periods in front of a computer.
• Occasionally lift and/or move up to twenty-five (25) pounds.

Work Environment

• Sit for long periods in front of a computer.
• Travel to field locations as needed.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees:

There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.