Onsite Project Administrative Assistant (Electrical Construction)

Eagle Electrical Services (“Eagle”), an EMCOR Company, is a leading electrical services provider specializing in construction and services across automotive, commercial, healthcare, education, industrial, and mission-critical markets. Based in New Albany, OH, Eagle is one of seven Ohio-based business units under parent company Quebe Holdings, Inc.

About the role

Eagle Electrical Services seeks an onsite Project Administrative Assistant (Electrical Construction) to provide comprehensive support to senior project managers and estimators. This full-time, non-exempt role requires exceptional communication skills, the ability to manage multiple tasks efficiently, and strong judgment. The ideal candidate will thrive in a fast-paced, team-oriented environment and handle tasks ranging from administrative to strategic.

Responsibilities

• Maintain logs including purchase orders, project financial updates, daily reports, and submittals for multiple projects.
• Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes, and follow-up on operational tasks.
• Transmit executed subcontracts and change orders, execute, file, and track legal documentation for contracts, subcontracts, and bid documents.
• Request certificates of insurance, prequalifications, OSHA, and safety-related items from subcontractors and vendors.
• Participate in design and construction coordination meetings internally and externally as needed.
• Negotiate and maintain relationships with vendors and subcontractors.
• Escalate critical and/or sensitive issues to the Senior Project Manager/Estimating team.
• Perform additional assignments as required by the operating needs of the company or as directed by senior project managers.

Requirements

• High School diploma or GED required; Bachelor of Business Administration desirable.
• Knowledge of the construction industry and contract documentation.
• Working knowledge of federal, state, and city regulations and guidelines.

Skills

• Proficient in Microsoft Office (Outlook, Word, Excel).
• Excellent written and verbal communication skills.
• Ability to lead people and achieve results through others.
• Strong organizational skills and ability to manage multiple projects.
• Technical skills necessary for project engineering.
• Ability to work with minimal supervision.
• Strong problem-solving and analytical skills.
• Commitment to company values.

Physical Requirements

The physical demands described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

• Regularly required to sit, see, talk, and hear.
• Regularly required to use hands to finger, handle, or feel objects, tools, or controls.
• Regularly required to walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
• May occasionally lift and/or move up to 25 pounds.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment involves:

• Sitting for long periods in front of a computer.
• Travel to field locations as needed.