Onboarding & HR Assistant

ESSENTIAL JOB DUTIES

• Answer incoming phone calls promptly and professionally, route calls to the appropriate personnel, and take accurate messages.
• Greet and assist visitors, patients, family members, applicants, and field staff in person at the office.
• Maintain organized paper and electronic filing systems for patient records, employee files, and operational documents in accordance with HIPAA and agency policy.
• Prepare, scan, copy, fax, and distribute correspondence, forms, reports, and meeting materials.
• Process incoming and outgoing mail and coordinate courier and delivery services.
• Order, receive, and maintain inventory of office supplies, equipment, and PPE; submit purchase requests as needed.
• Provide administrative support to scheduling, intake, HR, and clinical teams as requested, including data entry into HHAeXchange or other agency systems.
• Maintain a clean, organized, and professional reception area and shared office spaces.
• Aid in new hire onboarding by preparing paperwork, badges, and orientation materials.
• Assist with coordination of meetings, in-services, and agency events.

Benefits

• Diverse and inclusive workplace culture
• Caring and supportive work environment
• Clear and open communication with management and coordinators
• Medical, Voluntary Insurance options
• Vacation, Personal, Holiday time
• Tuition Reimburssement

Pay

• Competitive salary based on experience and qualifications

Schedule

• Flexible schedule to accommodate the needs of the branch office and clients

Why Work for Sunshine?

• Diverse and inclusive workplace culture
• Caring and supportive work environment
• Clear and open communication with management and coordinators
• Medical, Voluntary Insurance options
• Vacation, Personal, Holiday time
• Tuition Reimburssement

Qualifications

• High school diploma or equivalent
• Minimum 2 years of administrative support experience
• Strong organizational and attention to detail skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite

Skills

• Administrative support
• Customer service
• Office organization
• Communication
• Microsoft Office Suite

Benefits

• Diverse and inclusive workplace culture
• Caring and supportive work environment
• Clear and open communication with management and coordinators
• Medical, Voluntary Insurance options
• Vacation, Personal, Holiday time
• Tuition Reimburssement

Pay

• Competitive salary based on experience and qualifications

Schedule

• Flexible schedule to accommodate the needs of the branch office and clients

Equal Opportunity Employer

Sunshine Homecare Services is an equal opportunity employer.