Onboarding Coordinator

Verbal Beginnings is seeking an HR Onboarding Coordinator to manage and coordinate the full onboarding lifecycle for all new hires across business locations, ensuring a seamless and compliant experience from offer acceptance through first-day readiness.

About Us

Verbal Beginnings is dedicated to changing lives—one child and one professional at a time. Our commitment to care has driven our impact for over a decade, allowing us to serve more children and families than ever before.

Responsibilities

• Onboarding Coordination and Compliance:
  • Manage the end-to-end onboarding process for all new hires.
  • Coordinate background checks, fingerprinting, and medical clearances, ensuring timely completion and compliance with regulatory requirements.
  • Track onboarding milestones and proactively follow up to prevent delays in start dates.
  • Ensure completion and accuracy of new hire paperwork within ADP and other HR systems.
  • Maintain organized and compliant digital personnel files.
  • Serve as the primary point of contact for new hires throughout the onboarding process, providing guidance and support.
• Systems Setup and Access Management:
  • Coordinate system setup for new hires, including ADP, Google Mail, training systems, and other required platforms.
  • Partner with IT and department managers to ensure appropriate access is provisioned prior to start date.
  • Monitor and confirm system readiness for first-day onboarding.
• HR Data Management and Reporting:
  • Maintain accurate employee data within ADP and other HR databases.
  • Generate onboarding and compliance reports as needed.
  • Assist with internal transfers and status changes related to onboarding or position changes.
• Cross-Functional Coordination:
  • Collaborate with hiring managers to ensure readiness for new employee start dates.
  • Provide guidance to managers regarding onboarding timelines, documentation requirements, and compliance standards.
  • Assist in maintaining onboarding checklists, workflows, and process improvements.
• General HR Support:
  • Assist in preparing HR-related documents, presentations, and communications.
  • Support employee inquiries related to onboarding and employment documentation.
  • Provide general administrative support to the HR department as needed.

Qualifications

• 2 years of HR, healthcare clearances, or recruiting/onboarding experience.
• Proficient with Google Workspace and HRIS systems; ADP/iCims experience is a plus.
• Experience in healthcare strongly preferred.
• Experience managing background checks, compliance documentation, or healthcare clearances strongly preferred.
• HR credentials such as PHR, SHRM-CP, or other related certifications are a plus.
• Excellent written communication and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Working understanding of human resource principles, compliance requirements, and onboarding best practices.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced, deadline-driven environment.

Schedule

• Full-time, Monday–Friday, 8:00 AM–5:00 PM EST.
• Remote work (Eastern or Central time zone preferred).
• Occasional travel (1–2 times per year) for department or company events.

This position is open to candidates residing in the following states: DC, DE, FL, ID, IN, MA, MD, MI, NC, PA, SC, TN, TX, UT, VA, WA, and WV.

Pay

$40,000–$45,000 per year.

Benefits

• Full medical, dental, and vision insurance with low out-of-pocket costs.
• Generous PTO and paid parental leave.
• Short-term and long-term disability coverage.
• Employee Assistance Program.
• 401(k) retirement plan.

Physical Demands

• Regularly required to speak clearly and hear well.
• Ability to see, read, and perform technical tasks on a keyboard and computer screen.
• Ability to sit for extended periods.