Onboarding Coordinator

Responsibilities

• Conduct recruitment activities, including managing interview schedules, coordinating communication with candidates, and assisting with assessments and document uploads.
• Provide administrative support to recruiters and assist in planning and coordinating company events.
• Prepare materials and manage logistics for recruiting events, including packing, shipping, and coordinating FedEx pick-ups.
• Oversee swag inventory, ensuring timely reordering of promotional items.
• Manage the company’s Applicant Tracking System (ATS) and assist with reporting metrics.
• Prepare for new hires’ orientation, including setting up logins, notifying departments, ordering equipment, and addressing new hire inquiries.
• Conduct new hire orientation sessions on a bi-weekly basis.
• Manage the onboarding process, ensuring the completion and proper processing of all necessary paperwork, including background checks and I-9s.
• Maintain HR records in compliance with relevant state and federal laws (e.g., OSHA, I-9, medical files), ensuring confidentiality.
• Support the development and implementation of Global Talent Acquisition projects and initiatives, including policy and procedure updates and HRIS improvements.
• Perform other duties as assigned by management.

Requirements

• Bachelor’s degree in human resources, Business, or a related field; 1-3 years of experience in an HR-related role, preferably with a comprehensive understanding of the field.
• A combination of education and experience is acceptable.
• Experience in an aviation environment is a plus.

Skills

• Excellent interpersonal, verbal, written, and presentation skills, with the ability to build rapport across all organizational levels.
• Strong organizational, evaluation, and negotiation skills.
• Proficiency in MS Office (including Excel and PowerPoint) and other relevant technology.
• Ability to thrive in a fast-paced, team-oriented environment, demonstrating self-motivation and flexibility to manage multiple tasks and meet established deadlines.
• Creative, solutions-oriented mindset, with a strong drive to improve processes and outcomes.
• Exceptional attention to detail.