Onboarding Coordinator

Key Responsibilities

• Coordinate onboarding activities from offer acceptance through training readiness
• Guide candidates through onboarding requirements, deadlines, and next steps
• Ensure all required background checks, drug screenings, documentation, and other compliance requirements are completed
• Schedule onboarding events, appointments, training dates, and follow-up activities
• Track candidate progress and quickly address missing information, delays, or other barriers
• Maintain accurate candidate records and ensure documentation is complete and audit-ready
• Partner with Recruiting, Training, and Operations to coordinate start dates and hiring needs
• Provide clear and consistent updates to candidates and internal partners
• Identify opportunities to improve the onboarding process and candidate experience

Qualifications

• 1-3 years of experience in human resources, onboarding, recruiting, administrative support, or a related field
• Experience working in a high-volume or fast-paced environment preferred
• Strong organizational skills and attention to detail
• Able to manage multiple priorities, candidates, and deadlines
• Strong written and verbal communication skills
• Consistent follow-up and problem-solving abilities
• Comfortable working onsite and collaborating with multiple departments
• Proficiency with applicant tracking systems, HR systems, Microsoft Office, or similar business tools preferred

What Success Looks Like

• Candidates move through onboarding efficiently with minimal delays
• Compliance requirements are completed before candidates advance in the hiring process
• Candidates and internal teams receive clear, timely, and consistent communication
• Onboarding records remain accurate, organized, and audit-ready
• Start dates are coordinated effectively across Recruiting, Training, and Operations

Why Join Us?

• Play a hands-on role supporting frontline hiring and operations
• Make a direct impact on hiring speed, compliance, and the candidate experience
• Work closely with Recruiting, Training, and Operations teams
• Build experience that can lead to Lead Onboarding Coordinator or specialized onboarding opportunities