Onboarding Coordinator
About the role
Join a Team That Changes Lives For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives. Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters. At Elwyn, we take care of you while you care for others.
Short-Term Assignment: 4-month temporary opportunity supporting Elwyn's hiring and onboarding efforts. Work Arrangement: Primarily remote, with occasional in-person attendance required for hiring events, career fairs, team meetings, and team-building activities.
Responsibilities
- Serve as the primary point of contact for new hires from offer acceptance through their first day, providing clear instructions, timelines, and responsive support.
- Coordinate and track completion of pre-employment requirements, including background checks, clearances, fingerprinting (as applicable), physicals, drug screens, reference checks, immunizations, and any role-specific screenings.
- Initiate, monitor, and document all required verifications (e.g., employment, education, licensure/certification where required) and ensure records are complete, accurate, and audit-ready.
- Facilitate new-hire paperwork completion and ensure all required forms are received prior to Day One whenever possible.
- Schedule and complete meetings with new hires to sign Section 2 of Form I-9.
- Coordinate start-date readiness by confirming pre-boarding completion and resolving outstanding requirements prior to Day One whenever possible.
- Schedule or register new hires for new employee orientation (NEO) and required training sessions, and coordinate with internal partners to ensure attendance and successful handoff.
- Maintain candidate/new-hire status updates in HR systems (e.g., Applicant Tracking System and/or HRIS) and communicate progress, exceptions, and next steps to Hiring Managers and Talent Acquisition.
- Update the New Hire Tracker daily to support real-time inquiries by Hiring Managers and Talent Acquisition for accurate onboarding status.
- Identify issues that may delay clearance (e.g., missing documentation, adverse results, expired clearances) and escalate per policy to the appropriate HR/Talent Acquisition/Compliance leader for review and resolution.
- Partner with Hiring Managers, Recruiters, HR, and Compliance/Credentialing teams to ensure a consistent, compliant, and positive new-hire experience.
- Maintain confidentiality and comply with all applicable regulations and organizational policies related to background screening and the handling of personal information.
- Primary work location is the nearest Elwyn corporate office; attend on-site meetings as needed to foster team engagement, with most work completed remotely.
- Attend career fairs and hiring events at the nearest Elwyn corporate office and the surrounding area as needed to support pre-hire activities.
- Participate in team meetings using Microsoft Teams and maintain video on for a portion of meetings, as appropriate, to support collaboration and team engagement.
- Perform other duties as assigned.