Office Support Specialist-Hybrid - 9001008

Responsibilities

• Report Management and Program Support
• Intake and record Invention Report Forms into IP database.
• Coordinate and manage withholding of thesis relating to technologies disclosed to OTM and UI Contractual Obligations.
• Support Office Administrator by attending weekly Tech Manager meetings and updating the database.
• Enter initial invention disclosures with federal funding into the iEdison or similar database.
• Support Office Administrator to create agendas and maintain performance data for meetings.
• Manage OTM programs supporting entrepreneurs.
• Track activity, schedule meetings, and manage routine communications with participants in IPOC and IP-Linc programs.
• General
• Serve as a liaison with Facilities and Services to facilitate OTM operations.
• Support Office Administrator to create and maintain library of subscription newspapers, online subscriptions, and magazines.
• Coordinate tradeshow activities and manage office equipment maintenance.
• Oversee the in/out board, process mail, and manage office calendars.
• Handle office equipment maintenance and troubleshoot problems.
• Perform other assigned duties as needed.
Qualifications
• High school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:
• College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
• Work experience performing office/clerical activities, including the use of computer systems.
• One (1) year (12 months) of work experience comparable to the second level of this series.
• Knowledge about overall organizational structure/operations administered by OTM including knowledge about applicable University and departmental regulations and guidelines regarding intellectual property.
• Advanced computer skills to perform duties and responsibilities using Microsoft programs including: Word, Excel, and Outlook.
• Proficiency with office equipment including calculators, photocopiers, printers, digital senders, and facsimile machines.
• Ability to troubleshoot as needed.
• Excellent verbal and written communications skills to interact effectively with University and departmental officials/staff and with external officials/agencies.