Office Support Assistant IV, Trulaske College of Business

Hiring Department: Trulaske, College of Business - Finance

About the role

This position will provide a broad range of essential business and office support for the Department of Finance.

Responsibilities

• Serve as a source of general information for full-time faculty, adjunct instructors, graduate assistants, alumni, and other staff and faculty of the College of Business.
• Provide continuing office and administrative support to Finance department chair (e.g., typing, calendar management, office reception, event planning, writing original correspondence, scheduling rooms/meetings).
• Coordinate finance department events (e.g., advisory board meetings, programs, student groups, faculty meetings).
• Maintain College course listings including the processing and updating of schedule changes.
• Facilitate all operational aspects of instruction including monitoring teaching loads, distributing predefined reports, and managing course evaluations.
• Collect and archive course syllabi; respond to requests for archived syllabi.
• Provide support in the processing, documentation and monitoring of unit budgets, funding, grants, contracts, payroll, employment, travel, billing and/or purchasing.
• Facilitate faculty recruitment process, including posting, candidate selection, and offer extension.
• Coordinate hiring and onboarding process for Finance part time instructors.
• Request all overload payments for the department.
• Other duties as assigned.

Requirements

• High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

Qualifications

• Great customer service, organizational and communication skills.
• Demonstrated bookkeeping or reconciliation experience.
• Proficiency in working with Microsoft Office Programs.
• Ability to manage a high volume of transactions and multi-task accordingly.
• Maintaining confidentiality, trust, and demonstrating utmost professionalism working for the department chair.

Pay

Anticipated hiring range: $18.50 - $26.00 per hour.

Schedule

Monday - Friday, 8am - 5pm.

Benefits

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including:

• Medical, dental and vision plans.
• Retirement benefits.
• Paid time off.
• Short- and long-term disability.
• Paid parental leave.
• Paid caregiver leave.
• Educational fee discounts for all four UM System campuses.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year.