OFFICE SUPPORT ASSISTANT IV

Hiring Department: The Department of Physics & Astronomy in the College of Arts & Science.

About the Role

The Department of Physics & Astronomy faculty and researchers explore some of the universe's biggest questions, from the physics and chemistry of comets to galaxy formation and astrophysics. Join a community dedicated to discovery, innovation, and student success while building valuable administrative and professional skills in a dynamic academic environment. We are seeking a detail-oriented and proactive Office Support Assistant IV to provide essential administrative support to the department and the chair. In this role, you'll be an important part of helping students, faculty, and researchers succeed by ensuring the department runs smoothly and efficiently.

Responsibilities

• Provide administrative support to the department chair, faculty, staff, and visitors, serving as primary point of contact and ensuring efficient day-to-day office operations
• Coordinate departmental meetings, events, and special activities, including scheduling, logistics, materials preparation, and follow-up activities
• Support faculty recruitment and onboarding processes by coordinating interviews, candidate visits, and new employee transitions
• Serve as the department's primary coordinator for building operations, facilities requests, maintenance issues, and space-related concerns
• Manage departmental calendars, classroom and conference room scheduling, and other shared departmental resources
• Coordinate travel arrangements and visitor accommodations
• Prepare, maintain, and distribute departmental records, communications, reports, meeting minutes, and review materials while maintaining confidentiality as appropriate
• Monitor departmental supplies, equipment, mail services, and shared communication channels to support effective office operations
• Serve as a resource for faculty in their Promotion and Tenure (P&T) submission

Schedule

Generally Monday through Friday, 8 a.m. - 5 p.m.

Requirements

• High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

Qualifications

• Excellent computer skills (Microsoft Excel, Outlook, Word)
• Direct customer support experience preferred

Pay

Salary Range: $18.00 - $20.50 per hour

Benefits

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses.

Location

This is an in-person role located on the University of Missouri-Columbia campus. Candidates must be residents of the State of Missouri or willing to relocate prior to the hire date.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year.