Office Support Assistant IV - UP

About the role

Research, gather information and organize data to prepare presentations, summaries of various materials, and compose and edit a variety of correspondence. Assist with managing employee/staff onsite requirements and needs. Assist with creating and distributing documents to staff and clinicians. Assist with scheduling appointments and managing the calendar for departmental staff members. Select and schedule meeting facilities, equipment, and meals. Primary phone contact for University Physicians, greet visitors, route calls and visitors, and respond to inquiries. Assist with overseeing and/or ordering supplies and office equipment. Serve as department “go to” person for a variety of organizations, contacts, and vendors. Assist with coordination of department events. Provide instruction and guidance on travel and expense reports to employees traveling on university business, make travel arrangements, and process their travel reimbursement. Run routine errands as required, primarily to campus locations.

Responsibilities

• Research, gather information and organize data to prepare presentations, summaries of various materials, and compose and edit a variety of correspondence.
• Aid in managing employee/staff onsite requirements and needs.
• Create and distribute documents to staff and clinicians.
• Schedule appointments and manage the calendar for departmental staff members.
• Select and schedule meeting facilities, equipment, and meals.
• Act as primary phone contact for University Physicians, greet visitors, route calls and visitors, and respond to inquiries.
• Avoid oversight and/or order supplies and office equipment.
• Act as department “go to” person for a variety of organizations, contacts, and vendors.
• Coordinate department events.
• Provide instruction and guidance on travel and expense reports to employees traveling on university business, make travel arrangements, and process their travel reimbursement.
• Run routine errands as required, primarily to campus locations.

Requirements

• High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

Qualifications

Preference given for experience with Microsoft Office: Excel, Access, and Power Point.

Skills

N/A

Benefits

This position is eligible for University benefits, including medical, dental, and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement.

Pay

Salary Range: $15.10 - $26.40 hourly

Schedule

Shift: Monday – Friday 8:00 a.m. – 5:00 p.m.