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Jobs · Administrative · New York

Office Support Agent/Receptionist, Administration Section

EUBAM Libya · New York, United States · 2 wk ago
Administrative$51k–$60k/yrVolunteer

About the role

The European Union Delegation to the United Nations, New York is seeking an Office Support Agent/Receptionist to join the Administration Section.

Responsibilities

  • Manning EEAS Reception Desk and answering all phone calls;
  • Assisting with all issues in regard to the coordination of the meeting rooms;
  • Preparation of drinks, setting up lunches and receptions;
  • Internship coordinator's back-up;
  • Manage the Driver's calendar together with the HoD secretariat;
  • Manage All drivers files (Hours, calendar,…)
  • Main point of contact with drivers;
  • General secretarial duties, mainly concerning administrative issues;
  • Greeting visitors;
  • Updating daily and weekly lists of visitors to the Delegation (incl. statistic of visitors); Keep track of daily, upcoming and annual visitors;
  • Assisting with hotel reservations for Brussels-based Officials and visitors;
  • Obtaining offers from hotels and booking of hotel rooms for delegates;
  • Occasional assistance at hotels for VIPs;
  • Applying for UN Passes for Brussels-based Officials and visitors;
  • Regularizing all private telephone bills; voice-mail programming;
  • Managing and ordering of all office supplies;
  • Keep track of meetings for statistical purposes;
  • In charge of all deliveries (incl. dispatching of FedEx mail);
  • Photocopying and distribution of correspondence.
  • Managing Residence and Office wine inventory with the help of the HoD's secretariat.

Requirements

  • Some proven relevant experience (2 years);
  • Thorough knowledge of English, both written and oral;
  • Must be professional, discreet, and able to safeguard confidential matters discussed by others during performance of duties;
  • Excellent organisational skills and flexibility with regard to working hours;
  • Excellent communication and interpersonal skills;
  • Ability to work autonomously, calmly under pressure and use own judgment and initiative;
  • Excellent knowledge of IT tools (word, excel, outlook etc.);
  • Ability to deal with a varied range of people and working in a multicultural office, as part of an international team;

Qualifications

  • High school diploma is required, a Bachelor’s degree is an asset;
  • Experience working in an EU Delegation and/or UN or any other international institution,
  • General knowledge of the EU and of operation of an EU Delegation and/or UN;
  • Knowledge of French.

Skills

  • Ability to deal with a varied range of people and working in a multicultural office, as part of an international team;

Benefits

  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

Pay

$51,000.00 - $60,000.00 per year

Schedule

37.5 per week

Application Instructions

The applicant must send:

  • A Curriculum Vitae using the Europass template available at https://europa.eu/europass/en including the certificates of traineeships (to indicate if these are paid or unpaid),
  • A motivation letter signed,

The resume must also include the names and contact details of at least two referees who can attest to your professional and personal attributes in the event you are shortlisted for the post.

Please mention in the subject of your email: Reference EUNYC02/2026

Indicate which type of US work authorization you do have (visa type, US citizenship, Green card, an EAD)

Send your complete application to eeasjobs-057@eeas.europa.eu and delegation-new-york-jobs@eeas.europa.eu by June 18th, 2026, 12PM EST

The process

After the deadline, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a shortlist of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in the cover letter and resume. The shortlisted candidates will be invited to an assessment phase which will include an interview. During this phase, the selection committee will assess the suitability of the candidates for the post.

The candidates who have not been shortlisted will not be contacted individually; however, the Delegation will inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. Please address any queries concerning this procedure to eeasjobs-057@eeas.europa.eu mailbox.

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