Office Specialist - Summit Academy

Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

About the role

To record and maintain daily junior high school student attendance records to provide reliable data for district, state and federal reporting purposes; and to perform a variety of diverse clerical tasks to assigned personnel in support of their work activities.

Responsibilities

• Record, collect and post attendance on computerized system; correct daily reports
• Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
• Operate computerized parent notification system (Phonemaster)
• Compile and maintain master list of all registered students to utilize in keeping daily attendance records
• Confer with students on attendance and tardiness
• Establish and maintain an accurate attendance file on each student
• Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence
• Compile and distribute a daily list of excused and unexcused absences to teachers and administrators
• Maintain lists of students out of class for authorized school activities; maintain daily check-out log of all students leaving campus
• Work cooperatively with school nurse and students and other personnel assigned to attendance office
• Submit year-end attendance report; post yearly attendance data on permanent records
• Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc) for assigned personnel
• Participate in on-going training to maintain and improve job skills
• Regular and on-time attendance required
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Requirements

• High School education or equivalent
• Minimum one year clerical experience

Preferred Qualifications

• Experience with district based student database Synergy
• Experience in attendance record keeping preferred; knowledge of school policies helpful

Skills & Competencies

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to operate general office equipment
• Ability to utilize Phonemaster; operate scanner and interpret results
• Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

Work Environment & Physical Requirements

• Indoors, in a standard office within a junior high or middle school
• Especially during student arrivals, departures, and school events
• Frequent contact with students, parents, teachers, and administrators
• Daily use of computers, office software (e.g., Microsoft Office, student information systems), fax machines, copiers, and phones
• Mostly seated while working at a desk, but may stand or walk around the office or school
• Occasionally lift and carry office supplies or small packages (typically up to 25 pounds)

Pay

Base hourly: $17.78

New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum.

New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position.

Performance Pay: Available annually.

Schedule

Full-time (40 hours per week), Class/Calendar: A13, 10.25 months.

Benefits

• Sick leave
• Holidays
• Retirement matched through the Arizona State Retirement System
• Health insurance
• Life insurance