Office Specialist

About the role

The Office Specialist 2 position in the Oregon Department of Transportation (ODOT) serves as the primary point of contact for the Klamath Falls area office. Responsibilities include answering phone calls, assisting people in person, providing information to the public, maintaining conference room calendars, scheduling meetings, arranging travel reservations, processing purchase orders, storeroom orders, expense statements, invoices, and bills, contacting vendors, verifying accuracy of timecards, payroll timesheets, standard labor and equipment reports, performing general word processing, operating radios for communication, and assisting with recruitment requests, personnel actions, paperwork, and managing position descriptions.

Responsibilities

• Serve as the initial point of contact for the area office which includes answering phone calls, assisting people in person and providing information to the public.
• Maintain conference room calendars, schedule meetings and arrange travel reservations.
• Process purchase orders, storeroom orders, expense statements, invoices and bills.
• Contact vendors to request corrections, copies of unpaid invoices and update vendor information in the accounting system.
• Verify accuracy and process timecards, payroll timesheets, standard labor and equipment reports.
• Perform general word processing which includes creating correspondence, reports, memos or other documents.
• Process, track and analyze data such as fleet inventory, risk management claims and employee commercial driver licenses.
• Operate radios to communicate with crews, dispatch and state police.
• Aid in recruitment requests, paperwork and managing position descriptions.

Requirements

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• An associate degree in any field.
• An equivalent combination of education and experience.

Special Qualifications

• Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. Pre-employment driving records checks will be conducted on the final candidate(s).

What’s In It For You

Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Comprehensive and equitable base salary offer within the listed range. Public Service Loan Forgiveness opportunity!

How To Apply

To apply, complete the application or attach a resume. Answer the checkbox-style questions before submitting your application. After submission, respond to the public records request authorization and gender identity questionnaire. For further assistance, contact the recruiter at 503-910-6372 or email ODOTRecruitmentCC@odot.oregon.gov.