Office Specialist

JOB SUMMARY

The primary function of the office specialist is to assist with the day-to-day flow of accounting information and communications functions of the Branch.

DUTIES AND RESPONSIBILITIES

• Assist District Manager and District Office Manager with the implementation of dealership accounting policies, procedures, and standards.
• Aids Auditing Accountant in tasks assigned from time to time, including monitoring of branch receipts and deposits and generating daily cash reports.
• Maintains DOT files, company vehicle records, invoice filing, and general office record maintenance.
• Performs cash deposit for all currency collected. Scans daily check deposits and AR payments to send to corporate.
• Performs petty cash reconciliation daily and submits to corporate at the end of every month. Petty Cash reimbursement must be submitted with all backup documentation and petty cash reimbursement form filled out completely.
• Backs up and assists cashier/receptionist for days off, breaks, and lunch.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s and check request to be uploaded to Google Drive
• Reconciles purchasing credit card statement and employee expense reports.
• Trouble shoots and researches AP issues, past dues, and non-payments.
• Generates and maintains all branch personnel records. Coordinates all payroll, benefits administration, and other personnel issues with Human Resources Manager, Personnel Clerk, and other branch managers.
• Answers telephones and serves as the point of contact for branch administrative duties.
• Maintains scheduled accounts, assists with monthly closing and corporate account requests.
• Supervises and/or performs accounts payable administration, including:
• Scans all payables transactions into Google Drive
• Prepares MPO’s