Office Specialist

About the role

The Office Specialist 2 position in the Oregon Department of Transportation (ODOT) is located in Klamath Falls, serving as part of the Delivery and Operations Division – Region 4 District 11.

Responsibilities

• Serve as the initial point of contact for the area office which includes answering phone calls, assisting people in person and providing information to the public.
• Maintain conference room calendars, schedule meetings and arrange travel reservations.
• Process purchase orders, storeroom orders, expense statements, invoices and bills.
• Contact vendors to request corrections, copies of unpaid invoices and update vendor information in the accounting system.
• Verify accuracy and process timecards, payroll timesheets, standard labor and equipment reports.
• Perform general word processing which includes creating correspondence, reports, memos or other documents.
• Process, track and analyze data such as fleet inventory, risk management claims and employee commercial driver licenses.
• Operate radios to communicate with crews, dispatch and state police.
• Aid with recruitment requests, personnel actions, paperwork and managing position descriptions.
• Occasionally work overtime, work long hours during emergency conditions, lift up to 40 pounds and travel frequently.

Requirements

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• An associate degree in any field.
• An equivalent combination of education and experience.
• Valid US driver license and acceptable driving record.

Qualifications

• Experience providing customer service to internal or external customers.
• Experience using Microsoft Outlook, Word and Excel.
• Experience communicating effectively, both verbally and in writing, with different groups of people.
• Experience working collaboratively in a team environment.
• Experience organizing and prioritizing multiple tasks while managing competing deadlines and frequent interruptions.

Skills

Not specified.

Benefits

Not specified.

Pay

Commensurate with experience.

Schedule

Hybrid work options available – the person in this position will primarily work in the office but can work remotely 5% of the time.

What’s In It For You

Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Comprehensive and equitable base salary offer within the listed range. Public Service Loan Forgiveness opportunity!

How To Apply

Complete the application or attach a resume. Fill out the experience fields or attach a document. Complete the questionnaire. Respond to the public records request authorization and gender identity questionnaire. Contact the recruiter for assistance if needed.