Office Specialist

We need to output HTML fragment with sections: About the role? Actually the posting includes "About Us" (but that's about the university, not the role). We need to use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real content. The posting includes: - About Us (university description) – not about the role, but maybe we can treat as "About the role"? The instruction: "use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says we should not repeat the job title as a heading. It doesn't forbid having an "About Us" heading, but they gave examples. Likely they want sections like About the role (summary), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide what content fits. We have: - Job Summary: "Ensure administrative support for the Department of Family Medicine..." That's about the role. So we can put that under

About the role

with a

. - Responsibilities: a big list. Use

• . - Requirements: maybe "Required Qualifications" includes educational requirements and abilities. Could split into Requirements (educational) and Qualifications (skills). But we have both "Required Qualifications" heading with subparts: Educational Requirements and Abilities Knowledge, Skills, & Abilities. Could treat "Requirements" as educational requirements, and "Qualifications" as skills/abilities. Or combine. - Skills: maybe the abilities list. - Benefits: there is a paragraph about benefits: "Augusta University offers a variety of benefits to full-time benefits-eligible employees..." That's benefits content. - Pay: there is Shift/Salary/Benefits section: "Shift: Days/M-F Pay Band: 3 Salary Minimum: $16.54/hour - $18.06/hour Salary to be commensurate with qualifications..." Also mentions Recruitment Period. So we have Pay and Shift (schedule). The schedule: "Shift: Days/M-F". So we can have a Schedule section with that. - Benefits: we already have. We must not include sections with filler like "commensurate with experience" etc. The Pay section includes salary range; that's specific. So we can include Pay. We must not include "Recruitment Period" maybe as metadata; could fold into a short

  under Pay or separate? Probably we can include it in Pay section as a note. We must remove boilerplate: EEO, application instructions, etc. Also remove "About Us" maybe? The instruction says use heading for About the role, not About Us. The About Us is generic university description; could be considered "About the role"? Not exactly. But we could include it as a

  under About the role? The job summary already covers role. The About Us is extra info about university; maybe we can keep as a short paragraph under About the role? But they said preserve ALL substantive information; do not invent or summarize away detail. So we should keep the About Us description somewhere. Could be a section "About the University" but not in allowed headings. However they said use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but they gave examples. Safer to stick to those headings and put the About Us content under About the role? Might be okay. Alternatively we could create an

  About the University

  but that deviates from examples. The instruction: "use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The "e.g." suggests those are examples, not exclusive. So we could add other headings if needed. But they also say "Prefer a few substantive sections over many thin ones." So maybe we combine About Us into About the role section. Thus final HTML:

  About the role

  [Job Summary] plus maybe the About Us description? We'll include both as separate paragraphs? Could combine. Better:

  About the role

  Ensure administrative support for the Department of Family Medicine with some latitude for exercising judgment and discretion. Provide technical guidance and direction, distribute workload as necessary, and coordinate special projects and functions. Provide all aspects of administrative support to the manager, faculty members, residents and students. Other areas include, but not limited to, p-card logs (if applicable), database/record maintenance, travel arrangements, Excel reports and PowerPoint presentations. Assistance may also be given in the area of classroom preparation and administrative support.

  Then maybe another

  About Augusta University

  but not needed. But to preserve all substantive info, we need to include the About Us description somewhere. Could add a

  About Augusta University

  with that paragraph. It's substantive. The instruction didn't forbid; they just gave examples. I'd include it. Now Responsibilities: we have a big list with subheadings: Administrative Duties, Correspondence, Sectional Duties (Business Section, Resident Section, Student Section), Patient Management, Miscellaneous, Other miscellaneous duties, Perform budget reconciliation etc. We need to preserve all. We'll output as
  • items, possibly nested? The instruction: Use
    • for any list of duties/requirements/benefits. So we can flatten: each bullet as
    • . Might lose hierarchy but okay. We'll include all bullet points. We need to extract list items from the responsibilities section. Let's parse: Responsibilities The responsibilities include, but are not limited to: Administrative Duties Perform responsible administrative duties as follows: - Greet visitors, students and patients. - Compose memos and general letters. - Maintain and update faculty CVs. - Prepare reports, gather and compile information, perform calculations, and assist in the development of narrative information or graphic displays. - Assist faculty in researching articles. - Assist in the preparation of PowerPoint presentations for faculty, residents, and administrative staff. - Arrange and process travel for faculty, residents, and administrative staff along with the seminar registration and reservations for hotel facilities and airlines. Includes preparation and routing of Travel Request and Travel Expense Statement forms. - Maintain calendars for all assigned personnel, coordinate all aspects of meetings, serve as point of contact with outside agencies/societies. - Submit and validate faculty members' schedules via the Family Medicine scheduling database. - Process faculty members' license renewals, re-certifications, membership dues and subscriptions. - Prepare faculty's manuscripts for publication. - Assist with leave requests for faculty. - Maintain CME hour reporting system for assigned faculty members. Correspondence Maintain incoming correspondence and reports; check and compare with previous communication, bring to the attention of supervisor significant items, changes, errors, or omissions; prepare response for approval or signature of supervisor; determine priority of incoming material and route to appropriate personnel. Sectional Duties Duties associated with specific section to which Office Specialist has been assigned in Family Medicine (Student, Resident, or Business/Administrative). Business Section: Perform preliminary review of travel for faculty and staff. After final signature, make copies to distribute of approved travel authorizations and for file. Perform preliminary review of travel reimbursement paperwork. After approved, make copies for file. Type check requests as needed for the Business Office. Back-up for Scheduling Coordinator. Other Miscellaneous Duties As Required For The Business Office. Resident Section: Noon Conference Coordinator (schedule lectures and lunches) Schedule and manage the REC schedule for the residents on a weekly basis One45 input conferences for the residents for required attendance Schedule ALSO Course for interns and Eisenhower residents Set-up Orientation Schedule for new interns coming in in July (schedule conferences and speakers) and all other facets of this schedule for a month of required activities. Student Section: Proctor student exams. Schedule clinical rotation schedules. Review and release student grades for transcripts. Facilitate student workshops. Patient Management Assist with patient management. Inform physicians and/or residents of outstanding medical records compliance issues. Miscellaneous Other miscellaneous duties as assigned by faculty and/or supervisor. Perform budget reconciliation Perform budget reconciliation, procurement, facilities management, and operational activities. Order and maintain supplies for office and clinical use via Peoplesoft Requisitions, check requests, IDRs, etc. Ensure orders are properly charged to departmental funds or one of many sponsored accounts. If charged to sponsored accounts, validate that charges follow grant guidelines. Ensure expenses are appropriately charged to either departmental funds or sponsored funds. If sponsored funds, obtain final signature authorization from the principal investigator. We need to turn each sentence into a bullet. Might be many. We'll just create bullet points for each distinct duty. We'll produce a
      with
      • for each. Now Requirements: Educational Requirements: "High school diploma, GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience OR Associates degree from an accredited college or university in a related field." We'll put that under

        Requirements

        with

        or

        ? It's a single statement; we can use

        . Qualifications: Abilities Knowledge, Skills, & Abilities list: - Ability to maintain confidentiality - Excellent interpersonal, written and verbal communication skills - Proficient in Microsoft Office and other computer software/databases - Detail-oriented with strong organizational, prioritization and multi-tasking skills We'll put under

        Qualifications

        with
        . Skills: maybe same as Qualifications? But we already used Qualifications for abilities. Could treat Skills as same list; but we might duplicate. Better to put abilities under Qualifications and maybe Skills not needed. However we could put the same list under Skills if we want both sections. But they'd be duplicate; better to have only Qualifications. But the instruction says use those headings as examples; we can decide to include Qualifications and maybe not Skills if content overlaps. We'll include Qualifications. Benefits: paragraph about benefits: "Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program." We'll put under

        Benefits

        with

        . Pay: we have Shift: Days/M-F Pay Band: 3 Salary Minimum: $16.54/hour - $18.06/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 9/15/26 Until Filled We'll put under

        Pay

        with

        containing shift, pay band, salary range, note about commensurate, recruitment period. Schedule: we have Shift: Days/M-F already included in Pay; but we could also have a Schedule section with that. Since shift is days M-F, we could put under Schedule. But we already have shift in Pay; maybe better to have Schedule section with "Days, Monday-Friday". The Pay section can include salary and pay band. Let's split: Pay: salary range and pay band. Schedule: shift days. Thus:

        Pay

        Pay Band: 3. Salary range: $16.54/hour – $18.06/hour (salary to be commensurate with qualifications within the established range). Recruitment Period: 9/15/26 – Until Filled.