Office Services Clerk

About the firm

Hahn Loeser is a full-service law firm with over a century of excellence in providing legal services across various practice areas in nine offices located in multiple states. We offer competitive compensation and benefits packages, along with work-life balance and opportunities for growth and advancement.

Summary

This individual is an employee of the Internal Services Department and reports directly to the Director of Office Operations. The majority of their job responsibilities will be handled in the Office Services Department, where they will assist with the smooth operation of the department and perform various tasks such as mail handling, copying, conference room setup, and receptionist duties.

Essential Duties and Responsibilities

• Picks up, sorts, and delivers interoffice correspondence three times a day according to a set schedule.
• Serves as dedicated back-up to reception.
• Routes incoming electronic facsimile transmissions.
• Posts outgoing U.S. Postal Service mail, FedEx, and UPS.
• Duplicates, collates, and binds documents as requested and within specified deadlines.
• Organizes, cleans, and maintains file rooms and cabinets.
• Confers room setups, cleanups, kitchen, concierge, and pantry cleaning and stocking.
• Plants meals for luncheons.
• Stocks, maintains, and organizes supply rooms on a regular basis.
• Packages and ships Cleveland interoffice mail to satellite offices according to a set schedule.

Knowledge, Education, Skills, Work Experience

• Ability to read, write, and perform basic arithmetic computations.
• Proficient knowledge of firm software and hardware, including Outlook, telephones, and photocopiers.
• Strong organizational skills and ability to prioritize tasks.
• Effective communication and interpersonal skills.
• Ability to lift and move boxes weighing up to 40 lbs.

Working Conditions

• Normal office environment with minimal exposure to noise, dust, temperature, etc.
• Monday through Friday, 37.5 hours per week, consisting of 7.5-hour workdays from 8:30 am to 5:00 pm with a one-hour lunch break.

Pay

The salary range for this position is $40,000 - $48,000, with the actual salary being commensurate with experience.