Office Services // Back Up Receptionist

Responsibilities

• Stock and maintain kitchen, coffee/snack bar, and conference room supplies
• Clean and reset conference rooms between meetings
• Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons
• Stock and maintain the women’s restroom, including feminine hygiene products
• Clean out office refrigerator every Friday
• Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)
• Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences
• Greet clients, answer and route calls, and maintain professional front-desk operations
• Pick up, sort, and distribute daily mail; scan/email mail items as needed
• Distribute incoming packages (UPS/FedEx) to secretaries
• Assist attorneys, paralegals, and secretaries with mail-outs
• Provide copying support for attorneys, paralegals, and secretaries
• Aid with miscellaneous projects and ad hoc tasks as assigned

Requirements

• Experience Prior office services, administrative, or receptionist experience (law firm experience a plus)
• Strong organizational skills and attention to detail
• Excellent interpersonal and communication skills; professional and courteous demeanor
• Ability to lift/move supplies and packages (reasonable weight)
• Proficiency with office equipment (copiers, scanners, postage machines)
• Reliability and punctuality—must be present in office Monday-Friday
• Familiarity with mail handling, shipping platforms, and conference room management
• Ability to anticipate office needs and take initiative without close supervision

Qualifications

Commensurate with experience.

Skills

Not specified.

Benefits

Not specified.

Pay

Commensurate with years of experience.

Schedule

Monday-Friday.