Office Services Assistant

About the role

The Office Services Assistant plays a vital role in supporting daily office operations and ensuring the facility remains organized and operational. This position requires proactive facility inspections and a focus on maintaining a professional and efficient work environment.

Responsibilities

• Mail and Package Services: Process incoming and outgoing mail; receive, track, and distribute packages; coordinate courier and carrier shipments; maintain mailroom records and mailbox assignments.
• Floor Plan and Occupancy Management: Update floor plans and seating arrangements; maintain employee directories and occupancy records; assist with office moves and workstation assignments.
• Cubicle and Workspace Turnover: Prepare vacated workspaces; coordinate cleaning and removal of items; ensure readiness for new occupants.
• Office Supply Management: Monitor inventory levels; reorder supplies through approved vendors; maintain accurate inventory records.
• Copier and Print Center Support: Replenish copier and printer paper; monitor toner and consumables; manage service requests and supply orders.
• Conference Room Management: Conduct daily inspections; verify setup, supplies, and technology; report maintenance or technology issues.
• Daily Facility Inspections: Walk through all floors; identify clutter, safety concerns, and housekeeping needs; report issues requiring remediation.
• Contractor and Vendor Coordination: Act as the onsite point of contact for contractors and vendors in the absence of supervisors; facilitate access and work location management; monitor activities and communicate status updates; ensure work areas are left clean and professional.
• Performance Standards: Deliver exceptional customer service; maintain a professional office environment; independently complete scheduled tasks; support office and facilities operations as needed.

Requirements

• Professional proficiency in English (written and spoken).
• Proven ability to manage multiple administrative and facility support tasks independently.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills.
• Ability to coordinate with vendors, contractors, and internal teams.
• Basic knowledge of facility and office operations.

Preferred Qualifications

• Previous experience in an administrative/support role within a corporate environment.
• Familiarity with workplace management practices such as workspace organization, inventory replenishment, and vendor communication.
• Experience supporting office moves and workspace reconfigurations.
• Knowledge of safety procedures and building inspection practices.
• Proficiency in office productivity software and facilities management tools.

Why this opportunity may be appealing

This role offers the chance to contribute to a well-organized, professional environment within a dynamic organization. It provides valuable experience in facilities and office management, supporting core operational functions. Ideal for individuals who enjoy diverse responsibilities and working in a collaborative setting committed to operational excellence.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.