Office Services Assistant

About the role

The Office Services Assistant provides high quality office services related support. Essential and additional functions are detailed below.

Responsibilities

• Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels on an accurate and timely basis.
• Aid with scheduling courier services.
• Produce copying and printing, faxing and scanning in accordance with written or verbal request.
• Schedule outside copy services as needed.
• Responsible for appropriate set-up and cleaning of conference rooms.
• Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use.
• Assist with the delivery and set-up of catering needs for meetings.
• Prepare office/workstation for new hires; provide general cleaning and stock with office supplies.
• Cooking and serving coffee in the kitchen area.
• Coordinate service calls for mail/copy room equipment as needed.
• Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas.
• Perform incidental cleaning, dusting and other related tasks.
• Organize and distribute kitchen/coffee area supplies.

Requirements

• High School diploma or equivalent required.
• Experience 1-3 years of experience in an office support or administrative role; prior law firm experience preferred.
• Ability to lift up to 50 lbs of office-related equipment and supplies.
• Ability to perform tasks in a timely manner with a high degree of accuracy and attention to detail.
• Ability to prioritize workload.
• Strong customer service skills and ability to maintain positive working relationships with clients, attorneys and support staff.
• Adheres to strict confidentiality, timeliness and accuracy of all related work.
• General knowledge of Microsoft Outlook email and the internet required.
• Knowledge and experience running office equipment (copiers, scanners, fax machine).
• Understanding of US Postal Service and express mailing (FedEx UPS, etc.).

Qualifications

Education qualifications include a High School diploma or equivalent. Experience, knowledge, skills and abilities are outlined above.

Skills

Essential skills include the ability to lift up to 50 lbs of office-related equipment and supplies, perform tasks in a timely manner with a high degree of accuracy and attention to detail, prioritize workload, strong customer service skills, adhere to strict confidentiality, timeliness and accuracy of all related work, and general knowledge of Microsoft Outlook email and the internet.

Benefits

Details about benefits can be found on Fox Rothschild's website: Compensation & Benefits.

Pay

A reasonable estimate of the current range for this position is: Seattle: $25.48 - $27.40/hour.

Schedule

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.