Office Services Assistant

Position Summary

At Witherite Law Group, we prioritize putting people first. Our commitment to excellence and client-focused service is guided by integrity. Join us in building a dynamic and forward-thinking legal team that values our people, expertise, and integrity.

Key Responsibilities

• Provide a welcoming and professional atmosphere for employees, clients, and visitors.
• Respond promptly to requests and inquiries, always demonstrating a helpful and courteous attitude.
• Perform daily cleaning tasks such as dusting, and sanitizing all common areas including reception, kitchen, meeting rooms, and restrooms.
• Ensure that all cleaning supplies are adequately stocked, and equipment is well-maintained.
• Conduct daily inspections to identify and report maintenance issues, such as faulty equipment, lighting problems, or safety hazards.
• Cook with external vendors or contractors for repairs and maintenance services as needed.
• Assist with setting up and arranging furniture, equipment, and supplies for meetings, events, or office reconfigurations.
• Foster a cooperative and supportive team atmosphere contributing to a positive work environment.
• Maintain designated areas, ensuring cleanliness, organization, and adequate supplies across various spaces including reception, conference rooms, break rooms, restrooms, and lobby areas.
• Take charge of office supply orders and maintain a well-stocked supply closet, including breakroom essentials, ensuring seamless office operations.
• Aid in setting up and maintaining conference rooms, contributing to a professional and organized environment for meetings and events.
• Ensure that First Aid Kits are always stocked.
• Demonstrate unwavering commitment to the team, consistently going above and beyond expectations to support colleagues and operations.

Qualifications

• Effective verbal communication and customer service skills.
• Minimum of 2 years of housekeeping experience.
• Previous experience working for a plaintiff’s personal injury law firm a plus.
• Excellent organizational skills, outstanding attention to detail, and multi-tasking abilities.
• Professional appearance and behavior.
• A positive attitude toward clients and co-workers is essential.
• Working knowledge of O365 software such as Word and Excel.
• Proven reliability and commitment to exceptional service.
• Ability to thrive in a dynamic, fast-paced environment.

Education Requirements

• High School diploma or GED.

Physical Requirements

• Office environment with normal business hours necessary to satisfactorily perform job functions.
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand.
• Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits And Perks

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period)
• Option to purchase additional LTD, Life, and AD&D Insurance
• Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• 10 Company Holidays
• Tuition Reimbursement