Office Services Assistant

Key Responsibilities

• Greet guests and answer/transfer phone calls
• Coordinate conference room bookings and meeting needs such as catering, coffee set up, and clean up
• Process bulk copying/printing requests
• Coordinate incoming and outgoing mail and packages
• Submit expense reports and reimbursement requests
• Aid with travel booking
• Maintain inventory of office supplies
• Store and organize hard copy file documents including transcripts, notebooks, checks, and mailed notices/correspondence
• Submit building maintenance requests
• Aid in coordination of office events and socials
• Maintain cleanliness and pantry stock of kitchens
• Aid Legal Assistants with daily tasks such as matter scheduling and calendaring, matter related document upload and download on client portals and eCourts, conflict checks and opening new matters
• Aid with bar and CLE compliance reporting
• Handle miscellaneous requests per Office Manager/Attorneys

Required Skills & Experience

• High school degree or equivalent
• Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support, and working knowledge of Microsoft Suite
• Strong attention to detail
• Strong customer service awareness
• Motivated by high quality work product and service to employees at all levels
• Notary (Not required)
• Motivated to contribute to all team projects

Work occasionally requires a high level of mental effort, attention to detail and strain when performing a high volume of clerical tasks and performing other essential duties; Work may occasionally require more than 40 hours per week to perform the essential duties of the position.

Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.

The annualized salary range for this role is $57,000-$62,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.

FLSA Status: Non-Exempt