Office Receptionist and Executive Coordinator

About Steer Health Steer Health is an AI-native growth platform for health systems and specialty practices. We help healthcare organizations capture, convert, and retain patients through intelligent automation across every channel. Founded in 2021 and headquartered in Irving, Texas, we work with leading health systems and medical groups nationwide, and our team moves quickly to keep pace with the providers we serve. The Role We are looking for a polished, highly organized Office Receptionist and Executive Coordinator to be the first impression of Steer Health and the operational backbone of our office. You will manage complex calendars for our senior executive team, keep the office running smoothly, coordinate supplies and logistics for onsite and offsite events, and represent the company with professionalism in every interaction. This role is ideal for someone who thrives on structure in a fast-moving environment, anticipates needs before they become problems, and takes pride in getting the details right. Key Responsibilities Executive Calendar Management Own and manage the calendar of the CEO, balancing competing priorities and frequent changesSchedule internal meetings, customer and partner calls, board and investor meetings, and interviews across multiple time zonesPrepare executives for their day with confirmed agendas, materials, dial-in details, and travel informationProactively identify scheduling conflicts and resolve them with sound judgmentCoordinate business travel, including flights, hotels, ground transportation, and itineraries Front Desk and Reception Greet and welcome visitors, customers, candidates, and partners with warmth and professionalismAnswer and route incoming calls, voicemails, and general inquiries promptlyManage visitor check-in, conference room bookings, and meeting room setupReceive and distribute mail, packages, and deliveries Office and Supply Coordination Maintain inventory of office supplies, kitchen and breakroom items, and equipment, and place orders before stock runs lowManage relationships with vendors, building management, and service providersTrack office purchases and expenses within budget and submit receipts accuratelyKeep the office clean, organized, and ready for customers and guests at all times Event Coordination Plan and coordinate logistics for onsite meetings, team events, customer visits, and executive offsitesSource and manage venues, catering, materials, and transportation for offsite eventsCoordinate shipping and setup of materials for conferences and trade showsSupport new employee onboarding logistics, including workspace setup and first-day arrangements Professional Communications Draft, proofread, and send clear, professional correspondence on behalf of executivesHandle confidential information with discretion and integrityServe as a reliable point of contact between the executive team, employees, customers, and outside partnersPrepare meeting notes, follow-up summaries, and action item tracking as needed Requirements Required Qualifications Bachelor's degree (required)2+ years of experience as a receptionist, executive assistant, office coordinator, or in a similar administrative roleProven experience in a fast-paced environment such as a startup, healthcare organization, or high-growth companyExperience managing calendars for senior executives or multiple leaders at onceExcellent written and verbal communication skills with a polished, professional presenceStrong organizational skills and the ability to manage multiple priorities under tight deadlinesProficiency with Google Workspace or Microsoft 365, video conferencing tools, and calendar managementHigh level of discretion when handling confidential information Preferred Qualifications Experience in healthcare, health technology, or SaaSEvent planning or vendor management experienceFamiliarity with expense management and procurement tools What Success Looks Like Executives start every day with a clean, confirmed calendar and everything they need to function at their peak levelsThe office is always stocked, organized, and guest-readyEvents and offsites run smoothly, on time, and within budgetVisitors and partners leave with a strong impression of Steer Health Benefits Medical/Dental/Vision and Life Insurance Work directly with the executive team at a fast-growing healthcare AI company Be part of a mission to make healthcare more accessible for patients Competitive Compensation And Benefits Opportunity to grow into executive assistant, office management, or operations roles Steer Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.