Office Manager - Power & Energy

Responsibilities

• Answer telephones
• Relay messages
• Update filing systems
• Onboard team members
• Update electronic transactions
• Office maintenance and supply management
• Conference and meeting management
• IT coordination
• Mail distribution
• Prepare presentations and documents as required
• Interact with all levels of the organization and external contacts/customers on a daily basis as the first point of contact
• Welcome and orientate team members and guests to the property
• Manage and maintain strict security policies and procedures
• Liaison between project sites, market offices, corporate offices, and team members providing a high level of customer service to resolve issues and inquiries
• Work in partnership with the office departments and assist with all business aspects
• Manage emergency service support and maintenance of emergency drills
• Manage, schedule, and coordinate any office maintenance and cleaning with internal and external outside vendors
• Maintain and update reports for daily, weekly, and monthly tracking
• Manage event planning and coordination, occasional support of onboarding processes
• Point of contact for office supplies, copier, and office equipment maintenance, and troubleshooting
• Ability to prioritize time-sensitive material ensuring high-priority items are expedited and routed based on urgency
• Prepare outgoing mail and correspondence via US mail, FedEx/UPS, or fax
• Order and pick up food items for scheduled meetings
• Other administrative duties as requested

Qualifications

• Associate degree in Business or equivalent experience or 5 years of experience in a similar role preferred
• Bi-lingual (Spanish/English) is a plus, but not required
• Portray a positive professional image to the public, our client, and our team members
• Must be detail-oriented, self-motivated, excellent time management & prioritization.
• Must be willing to work overtime, as needed
• Must possess extremely high ethical standards, and the ability to maintain the confidentiality of all data and files
• Occasional travel is required
• Possess outstanding organizational skills, including working on simultaneous projects and issues
• Demonstrated computer skills in Word processing, Excel, Outlook, and PowerPoint required
• Be comfortable using various phone Apps for daily transactions and have the ability to help train others if needed.
• Excellent verbal and written communication skills

Pay

The wage range for this position is $900.00 to $1,400.00 per week. Compensation will be determined based on knowledge and experience.