Office Manager Northern Region: Anesthesia

About the role

The Office Manager is responsible for organizing and coordinating office operations and procedures to ensure the smooth daily operation of the Emergency Medicine/Hospital Medicine/Intensivist departments. The Office Manager will provide organizational effectiveness, and be responsible for maintaining department records, and conducting/managing special projects. The Office Manager is the key contact in a community Emergency Department/Hospital Medicine/Intensivist Department, supporting all efforts for the Physicians and Advance Practice Professionals (APPs), as well as the liaison to Community Hospital Departments that interact with the Medical Director and Providers. The Office Manager position can support a variety of locations/service lines and is ever changing to meet growing operational needs. Located at 1 Medical Park Drive, Wheeling, West Virginia.

Responsibilities

• Performs general clerical duties: Answers telephones, screen calls, takes detailed messages and provides information as needed.
• Sorts and distributes mail
• Maintains up-to-date phone log for staff
• Monitors and maintains/orders office supplies/equipment as needed
• Prepares work orders for repairs
• Coordinates meetings and organizes catering in person and/or via Microsoft Teams
• Arranges catering needs for special occasions
• Arranges, attends, and takes minutes at monthly committee and faculty meetings and distributes; tracks attendance & reports back to administration
• Maintains