Office Manager / HR Assistant

Strategy Engineering & Consulting, LLC is seeking a motivated and organized professional to fill an Office Manager / HR Assistant role. This position is integral to the day-to-day operations of our office environment and the employee experience, blending facilities oversight, human resources support, and administrative assistance.

Key Responsibilities

• Coordinate and manage employee parking assignments and related logistics.
• Procure and maintain office supplies, ensuring adequate inventory levels at all times.
• Oversee office cleanliness and workspace standards, coordinating with cleaning vendors as needed.
• Manage phone systems and serve as a point of contact for office communications.
• Cookout events, including scheduling, communication, and logistics.
• Maintain and update the company calendar with key internal events, milestones, and deadlines.
• Serve as the primary point of contact for building management and facility-related coordination.

Human Resources

• Distribute and manage the company HR newsletter, ensuring timely and accurate communications to all staff.
• Support recruiting efforts, including job posting coordination, candidate scheduling, and communication.
• Aid in HR onboarding processes for new hires, including documentation collection, orientation scheduling, and system setup.
• Administer and support the company’s PEO (Professional Employer Organization) provider, including benefits enrollment, employee records, and compliance reporting.
• Serve as a first point of contact for general employee inquiries related to HR policies, benefits, and procedures.
• Maintain confidential employee files and ensure HR records are accurate and up to date.
• Track and maintain employee attendance, PTO balances, and time-off requests in coordination with the PEO platform.
• Aid in annual open enrollment communications and benefits administration support.
• Support offboarding processes, including collection of company property, system access removal coordination, and exit documentation.
• Ensure I-9 compliance and maintain employment eligibility verification records.
• Aid in drafting and updating HR policies, employee handbook sections, and internal communications.

Administrative Support

• Provide administrative support to senior management and cross-functional teams as needed.
• Aid in the preparation of reports, presentations, and internal documentation.
• Manage correspondence, scheduling, and coordination on behalf of leadership when required.
• Cookout events, including scheduling, communication, and logistics.
• Aid in vendor relationships and service contracts related to office operations (cleaning services, copier maintenance, kitchen vendors, etc.).
• Aid in invoice tracking and expense report submission in coordination with the accounting team.
• Maintain office safety and emergency contact information, ensuring records are current.

This is an in-office position based at Strategy Engineering & Consulting, LLC’s Houston, TX office. Given the hands-on nature of the role, including facilities oversight, conference room management, onboarding coordination, and daily team support, consistent on-site presence is essential. This position will begin as a part-time, temporary engagement with the clear intention to transition to a full-time, permanent role for the right candidate. The temp-to-perm structure allows both Strategy Engineering & Consulting, LLC and the candidate to evaluate fit before making a long-term commitment. Part-time hours and schedule will be determined in coordination with the hiring manager during the interview process. Candidates who demonstrate strong performance, initiative, and cultural alignment during the temporary period will be given strong consideration for conversion to full-time employment, with a commensurate adjustment in compensation and benefits.