Office Manager & Grant Coordinator - DuPage Legal Aid

About the role

The Office Manager & Grant Coordinator oversees the daily administrative operations of DuPage Legal Aid, coordinates grant management, reporting, and organizational compliance, supports staff, maintains office systems, prepares organizational reports, manages payroll and human resources functions, and assists with fundraising and grant administration.

Responsibilities

• Oversee daily administrative operations
• Coordinate grant management, reporting, and organizational compliance
• Support staff and maintain office systems
• Prepare organizational reports
• Manage payroll and human resources functions
• Aid in fundraising and grant administration
• Work closely with the Executive Director and supervise attorneys, support staff, volunteers, auditors, grantors, and community partners

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and relevant experience will be considered
• Strong organizational, administrative, and project management skills
• Excellent written, verbal, and interpersonal communication abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with grants management, reporting, payroll, office administration, or nonprofit operations preferred
• Knowledge of grant procedures, including application, implementation, monitoring, and compliance requirements
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Proficiency with office technology, databases, and case management systems
• Exceptional leadership, problem-solving, and interpersonal skills
• Ability to work collaboratively
• Familiarity with legal services, nonprofit administration, or grant-funded programs preferred
• Commitment to the mission of providing access to justice and legal services to low-income individuals and families
• Ability to respond to sensitive and emotionally difficult situations with professionalism, discretion, empathy, and sound judgment
• Ability to lift and move boxes weighing up to 50 pounds for file storage and records management purposes

Pay and Benefits

• Starting salary of $55,000, with opportunities for annual increases and performance-based bonuses
• Paid Time Off (PTO): 10 vacation days, 8 personal days, 3 bereavement days
• Paid Holidays: 14 federal holidays, office-wide holiday break from December 24 through January 2
• SEP IRA enrollment after one year of employment, with a 10% employer contribution
• $450 monthly medical insurance stipend
• Health, dental, and vision insurance coverage
• Employer-provided $10,000 life insurance policy
• Potential for a hybrid work schedule, including the option to work remotely

Position Type

This is a full-time position.

How to Apply

All applicants must submit a resume and at least two references to the current Grant Coordinator and Office Manager, Allyson Stoops, by June 1, 2026. All considered applicants will be asked to submit a written sample at a later date. Applications should be submitted to [email protected].