Coordinator – Grants & Contracts

This position is in the Grants & Contracts (G&C) department of The Legal Aid Society’s Civil Practice, reporting to the Deputy Director of G&C.

About the role

The Coordinator will handle day-to-day tracking of contract compliance, preparation of programmatic reports, check requests, audit/site visit preparation, and other contract management support. This role is ideal for someone interested in non-profit administration and grants management.

Responsibilities

• Prepare quantitative and narrative reports for timely submission to funders
• Track all aspects of contract compliance including deadline management and contract performance
• Maintain knowledge of contracts and associated requirements within G&C Immigration team portfolio
• In conjunction with G&C Immigration team, represent LAS in correspondence and meetings with key external contacts and contract staff
• Assist in managing Immigration grants and contracts with program leaders and coordinators
• Collaborate with G&C team on best practices for contract management
• Prepare check requests and agreements for partner agencies and subcontractors
• Assist G&C team and Supervising Attorneys in all aspects of audit/site visit preparation
• Collaborate with the Immigration Law Unit, Deputy Directors of G&C, and Grant Writer on applying for new funding opportunities for Immigration
• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

Requirements

• Bachelor’s degree and 2+ years of work experience or the equivalent of 6+ years of post-secondary education and work experience
• Highly self-motivated and ability to work independently
• Demonstrated ability to accurately and quickly gather data, compile information, and keep accurate records, prepare statistical and narrative reports
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, especially Excel (pivot tables), and demonstrated ability to work with databases
• Excellent organizational skills, attention to detail, and time management
• Ability to manage relationships, effectively communicate with staff, and collaboratively work with others

Preferred Qualifications

• Previous experience preparing statistical and narrative reports

Skills

• Experience working in a fast-paced environment
• Ability to work in a team setting
• Ability to manage relationships and effectively communicate with various stakeholders
• Experience in analyzing and problem-solving
• Excellent judgment, including ability to handle sensitive or confidential information
• Commitment to The Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers
• Interpersonal and communication skills that enable healthy and productive working relationships
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect
• Commitment to The Legal Aid Society’s mission and values

Work Environment

• Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video
• May require travel within NYC, across the five-borough region

Pay

Salary Range: $87,680 - $92,680. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles.

Benefits

• Generous benefits package including health insurance, paid vacation, disability, and life insurance
• Qualified employer for the Public Service Loan Forgiveness (PSLF) program
• Eligibility for New York State loan repayment assistance programs for New York residents, depending on years of practice

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. For citizens of Canada and Mexico, LAS will provide a letter documenting employment status needed to obtain a TN visa.