Office Manager FT Department of Surgery Englewood

About the Role

This position supports Englewood Health Physician Network (EHPN) practice site operations by maintaining office systems and supervising staff under the direction of the Practice Manager and/or EHPN Director. The role ensures the timely flow of patients, prepares payroll, controls correspondence, designs filing systems, reviews and approves supply requisitions, assigns and monitors administrative functions, and supervises staff. Additionally, the role contributes to financial objectives by participating in annual budget preparation, scheduling expenditures, analyzing variances, and initiating corrective actions.

Responsibilities

• Maintain timely flow of patients through the practice.
• Prepare payroll for practice staff.
• Control and manage correspondence.
• Design and implement filing systems.
• Review and approve supply requisitions.
• Assign and monitor administrative functions.
• Supervise staff and evaluate effectiveness of existing methods and procedures.
• Participate in annual budget preparation and scheduling expenditures.
• Analyze variances and initiate corrective actions to achieve financial objectives.
• Read, interpret, and apply policies and procedures.
• Operate a variety of office equipment.
• Communicate clearly and professionally with patients, medical and administrative staff, and the public.

Requirements

• Three (3) years of administrative experience, including one year of medical office experience.
• Knowledge of organizational policies, procedures, and systems.
• Knowledge of computer systems and applications, including EMR (Electronic Medical Records).
• Familiarity with medical practices and terminology.
• Proficiency in grammar, spelling, punctuation, and sentence structure for correspondence and report preparation.
• Skills in planning, organizing, delegating, and supervising.
• Ability to evaluate the effectiveness of existing methods and procedures.
• Ability to deal effectively with patients, medical and administrative staff, and the public.

Qualifications

• High School Diploma required; Bachelor's degree preferred.

Pay

The minimum rate for this position is $65,000.00 annually. The final rate of pay will be determined based on the candidate's relevant experience, qualifications, and skills. This rate does not include bonuses, incentives, differential pay, or other forms of compensation.

Benefits

Eligible employees may receive comprehensive benefits, including:

• Health insurance
• Retirement plans
• Paid time off
• Other wellness resources

Schedule

• Status: Full Time
• Shift: Days
• Hours: 8:00 AM – 4:00 PM

Location: Englewood, NJ