Office Manager/Executive Assistant

Founded in 2001, the Northwest Suburban Integration School District (NWSISD) is a seven-district Joint Powers Collaborative focused on providing essential professional learning, Magnet Schools of Choice, and college and career readiness programming to close achievement and opportunity gaps.

About the role

We are seeking a proactive, highly organized Office Manager/Executive Assistant to support the Executive Director and Joint Powers Board.

Responsibilities

• Serves as the primary liaison between the Executive Director, member district staff, vendors, and the Joint Powers Board.
• Attends school board meetings, public hearings, and other requested meetings.
• Manages board materials, agendas, meeting logistics, and official records/minutes in compliance with district requirements.
• Oversees facility requests, maintenance, purchasing, key issuance, IT/telecommunications coordination, and district vehicle scheduling.
• Manages calendars, scheduling meetings, coordinating travel, and handling communications for the Executive Director and Board.
• Assists with HR support functions, including job description updates, open position advertisements, and interview coordination.
• Supports district initiatives such as the Magnet School Lottery, program data reports, and monthly budget tracking.

Requirements

• Associate degree required. Bachelor’s degree in Business Management, Business Administration, or a related field preferred.
• Three (3) years of progressively responsible administrative or office management experience, including experience working effectively with individuals from diverse racial, ethnic, and cultural backgrounds.
• Google Workspace skills, specifically Google Calendar, Drive, Sheets, Meet, and Gmail; Microsoft Office skills preferred.
• Holds a valid driver’s license; willing/able to drive a district vehicle throughout our 7-district geographic area.

Benefits

• Health Insurance
• Dental Insurance
• HSA & FSA
• Retirement Plan

Pay

Salary Range: $40,000 - $45,000 (negotiable based on experience)

Schedule

• Contract Days: 220 (August - June)
• FTE: 0.75 (6 hours per day; generally 8:00 a.m.- 2:30 p.m., with some flexibility in start and end times)