Office Manager / Executive Assistant
Location: Anchorage, AK 99501, United States
Salary Range: $35–$45 per hour, based on experience, skillset, and education
Reports To: Director of Finance and Administration
About the Role
A reputable Kelly Services client in Anchorage is seeking a dependable and resourceful Office Manager / Executive Assistant to help keep operations running smoothly. This is an excellent opportunity to support organizational leadership and make a meaningful impact across the organization.
You’ll join a collaborative team that values professionalism, accountability, and excellent service. Your attention to detail, customer service, problem-solving skills, and initiative will be recognized and appreciated. If you enjoy being the person others rely on to keep things organized and on track, this role is a perfect fit.
Responsibilities
Administrative & Executive Support
- Provide daily support to Director of Finance & Administration and COO: correspondence, document prep, meeting coordination
- Prepare, edit, and format letters, reports, presentations, and executive materials
- Coordinate Board and Annual Meeting materials; assist with Annual Report content
Financial & Bookkeeping Support
- Assist with accounts payable, accounts receivable, and payroll
- Reconcile reports and accounts monthly; help organize year-end close, audit prep, filings
- Monitor budgets, cash flow, expenses; assist with insurance renewals and vendor contracts
Shareholder Relations & Records
- Maintain official shareholder records and database in compliance with State, federal, and ANCSA requirements
- Coordinate mailings, election materials, proxies, and announcements
- Respond to shareholder inquiries; support Annual Meeting logistics
Office & Facilities Coordination
- Main contact for office equipment/tech issues; maintain office supplies; coordinate facility needs
Requirements
- Associate degree in Business Administration, Accounting, or related field (required); bachelor’s degree (preferred)
- 3–5 years in administrative support, bookkeeping, or office management
- Alaska Native Corporation, tribal, or government contracting experience (preferred)
Skills
- Proficiency with MS Office suite; working knowledge of QuickBooks
- Familiarity with SharePoint or similar collaboration tools
- Strong communication skills, attention to detail, organization, time management, and discretion
Core Competencies
- Customer service
- Clear communication
- Sound judgment
- Professionalism
- Initiative
- Confidentiality
Working Conditions
- Primarily office-based, occasional interruptions or shifting priorities
- Ability to lift/move up to 25 pounds and navigate stairs
- Occasional travel, including to remote locations; possible inclement weather
Background Check
Final candidates will undergo a background check due to fiduciary responsibility and access to confidential financial/shareholder records. Offers may be contingent on results.
Benefits
Kelly offers eligible employees voluntary benefit plans including:
- Medical, dental, vision, telemedicine
- Term life, whole life, accident insurance, critical illness
- A legal plan and short-term disability
- Retirement savings plan
- Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
- Transit spending account
- Paid sick leave under the applicable state or local plan