OFFICE MANAGER / EXECUTIVE ASSISTANT

We are a biotech firm in Somerville seeking a talented and experienced Office Manager / Executive Assistant to handle day-to-day operations, support senior executives, and liaise with clients. The successful candidate will thrive in a fast-paced environment while managing competing priorities. This role requires great attention to detail, organization, professionalism, and the ability to work well with all levels of internal management, staff, and visitors.

Responsibilities

• Serve as the first point of contact by welcoming visitors, maintaining office organization, and supporting facilities needs.
• Manage and coordinate with vendors.
• Oversee office operations including supplies, vendor management, invoice/PO tracking, maintenance coordination, and workspace assignments.
• Support HR and operations with onboarding, event planning, and other ad hoc tasks.
• Provide overall administrative support to multiple executives, including travel coordination and calendar management.
• Manage calendars for senior leaders.
• Coordinate monthly events for team building, milestone celebrations, and welcoming new employees.
• Assist Director of Finance in purchasing, reconciling invoices, and filling out payment requests with proper coding.
• Work closely and effectively with executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Liaise with clients when necessary.
• Maintain an efficient business environment.

Requirements

• Bachelor’s Degree.
• At least 5 years of relevant experience as an Office Manager and experience supporting Executives.
• Experience in the health and life sciences space.
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
• Ability to manage conflicting priorities and deliver on critical assignments on time and within budget.
• Positive "can-do" attitude, a consummate team player, and ability to work independently with minimal supervision.
• Highly proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint) and experience setting up systems and databases.
• Excellent written and verbal communication skills, attention to detail, and ability to multi-task effectively.
• Willingness to perform a wide range of tasks, including handling confidential information.

Pay

$95,000–$100,000

Schedule

5 days onsite in Somerville, MA.