Office Manager/Executive Assistant

Overview Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office needs and providing general administrative support to our employees. Highly organized and motivated to take initiative in supporting company operations and teams. Responsibilities Provides administrative support to teams for confidential and time sensitive materialPrepares meeting agendas for assigned staff, assists with meeting set-up/ clean-up which includes ordering lunch and takes minutes as neededSchedules and organizes activities such as meetings, schedules, travel, conferences and interviewsAnswers phones, distributes mail and processes expense reimbursement for assigned staffUnder minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentationsAssists Marketing team with the development and production of marketing materialsProvides back-up coverage for reception on a regular basis as neededTrains staff in administrative and office duties as neededOversees any enhancements to the office working environment such as office supplies, print room, kitchen, deliveries/mail, conference roomServes as the point person for maintenance, supplies, business license renewal, invoices and check requestsReconciles office credit card chargesLiaisons with building management and facility vendors, including cleaning and security servicesCoordinates and plans office activities, such as parties and celebrationsServes as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hiresCoordinates with the Information Technology team with regards to office technology needsDemonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitors and clients Qualifications High school education; college level preferredTypically with 8+ years of related experienceProficient in MS Office Suite, specifically Outlook, Word, Excel, PowerPoint and TeamsKnowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferredStrong interpersonal skills and the ability to interact with all levels of staffAbility to maintain appropriate degree of confidentiality and adherence to the practice of business ethicsAbility to communicate in a clear, concise and professional manner both verbally and in writingAbility to proactively problem solve and collaborate on innovative solutionsAbility to work and collaborate in team environmentAbility to prioritize tasks to meet multiple deadlines and respond to changes at short noticeAbility to work on multiple projects at the same timeAbility to effectively meet deadlines at expected quality If you currently work for HKS, please submit your application via the Internal Careers Portal. HKS is an EEO/AA Employer: M/F/Disabled/Veteran