Office Manager/ Executive Assistant

Our client is seeking a highly organized, proactive Temporary to Permanent Office Administrator / Executive Assistant to serve as the primary administrative and operational support professional within a growing investment management firm. This is a blended Executive Assistant and Office Management role supporting the Managing Partner while overseeing day-to-day office operations for a lean, entrepreneurial team. The ideal candidate is resourceful, self-directed, and comfortable wearing multiple hats in a fast-paced environment where initiative and ownership are highly valued. Hours are generally 8:30am-6:00pm with flexibility for occasional early meetings, and the role is fully onsite five days per week.Key Responsibilities:Provide executive support to the Managing Partner, including calendar management and schedulingCoordinate domestic and international travel arrangements, including flights, hotels, conferences, reservations, and itinerariesSupport scheduling and administrative needs for the broader investment teamAssist with investor relations activities, including managing inbound investor inquiries and communicationsMaintain office operations, supplies, inventory, and common areasCoordinate building management requests, office vendors, and day-to-day facilities needsManage meeting logistics, conference room preparation, and visitor coordinationSupport fundraising and business development initiatives through administrative and organizational assistanceServe as the primary administrative resource for the officeHandle expense tracking, reimbursements, and operational workflowsAssist with special projects and process improvement initiativesQualifications:Bachelor's degree requiredPrior Executive Assistant, Office Manager, Office Coordinator, or administrative experience preferredOpen to candidates earlier in their careers with strong administrative aptitude and professionalismStrong calendar management and scheduling experienceExcellent written and verbal communication skillsStrong organizational skills and attention to detailResourceful, self-motivated, and comfortable working independentlyAbility to manage multiple priorities simultaneouslyPositive, team-oriented attitude with strong interpersonal skillsEntrepreneurial mindset and willingness to take ownershipInterest in finance, investing, or professional services environments is a plusCompensation/Benefits:Up to $90-95K base salary + discretionary bonusMedical, dental, and vision benefits beginning on day oneLife insurance coverageCommuter benefits401(k) program being implemented with employee participation eligibilityPTO packageOccasional complimentary lunchesFully onsite role in One World Trade CenterExposure to investors, fundraising initiatives, and firm operations Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)