Office Manager / Executive Assistant

About the role

We're looking for a proactive, detail-oriented Office Manager / Executive Assistant to keep our New York office running smoothly and provide high-quality support to our leadership team.

Responsibilities

• Serve as the primary point of contact for all office operations in NYC, ensuring a welcoming and well-organized environment.
• Collaborate closely with the Global Office Manager in Paris to ensure smooth local operations and compliance.
• Manage vendor relationships (WeWork, catering) and handle supply ordering and inventory.
• Own the onboarding and offboarding process for office access, equipment setup, and desk assignments.
• Cookordinate office-wide events, team lunches, offsites, and ad hoc celebrations.
• Provide calendar management and scheduling support for the CEO and COO, including coordinating across time zones.
• Support planning and execution of all-hands meetings, team offsites, and culture programs.
• Book travel (flights, hotels, ground transportation) and prepare detailed itineraries.
• Handle expense reporting and reconciliation on behalf of supported executives.
• Act as a reliable point of contact for internal and external stakeholders.
• Partner with the Head of People on special projects, research, and operational initiatives.
• Help coordinate new hire onboarding logistics (welcome kits, desk setup, Day 1 schedules).

Qualifications

• 3+ years of experience in an office management, executive assistant, or operations role — ideally in a startup or high-growth environment.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously without dropping the ball.
• Strong written and verbal communication skills; you're comfortable interfacing with everyone from new hires to the C-suite.
• Proactive and solutions-oriented — you identify problems and fix them without being asked.
• Discretion and sound judgment when handling confidential information.
• You are AI fluent with proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets); familiarity with tools like Notion, Slack, and expense platforms is a plus.
• Located in or able to commute to our NYC office.