Office Manager/Bookkeeper- Western Long Island

Western Long Island – Leading building-supply company with over 800 team members across Long Island, Connecticut, Rhode Island, and Massachusetts.

About the role

Great opportunity to work for a growing company, build on your knowledge and skills, and grow your career. Amazing people to work with, work/life balance, company-hosted family events, rewarding careers with supportive management, philanthropic activities, professional development, stability, and the chance to advance.

Responsibilities

• Coordinate daily office operations, records management, filing, supplies, and clerical functions.
• Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.
• Review records and reports for accuracy, completeness, and timely processing.
• Prepare reports and administrative support materials for management.
• Assist customers with billing questions, account issues, and credit requests.
• Maintain relationships with customers and vendors.
• Support onboarding and training of new office employees.
• Manage credits on hold and ensure timely resolution.
• Audit daily transfers and update open-order, held-order, pending-order, and COD reports.
• Accept and post payments; obtain check and credit-card approvals as needed.

Inventory Responsibilities

• Review and maintain cycle counts.
• Process inventory adjustments and resolve inventory discrepancies.
• Support inventory accuracy through regular audits and issue resolution.

Requirements

• MS Office experience, bookkeeping, and excellent customer-service skills required.
• CSD experience preferred; industry experience a plus.
• Some weekend availability required.

Benefits

• 401(k) retirement plan.
• Medical, dental, and prescription coverage.
• Long-term disability, life, and ancillary benefits.
• Flexible spending accounts.
• Employee discounts.

Pay

Expected salary range: $22.00 – $25.00 per hour, based on experience and other factors permitted by law.

Core Values

• Championing Customer Needs – Prioritize customer satisfaction and service excellence.
• Acting with Honesty and Integrity – Do the right thing, always.
• Following Policies and Procedures – Ensure compliance and consistency.
• Working Safely – Promote a safe and healthy work environment.
• Teamwork – Collaborate, support, and treat others with respect.