Bookkeeper/Office Manager

About the role

We are seeking a highly organized, tech-savvy, and discreet Bookkeeper/Office Manager to support our financial and operational infrastructure as we scale. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys taking ownership of systems, processes, and outcomes.

Responsibilities

Bookkeeping & Financial Operations

• Maintain accurate financial records in QuickBooks Online
• Manage accounts payable and receivable, reconcile accounts, and track expenses
• Prepare financial reports and assist with budgeting and forecasting
• Generate and manage client invoices using Clio billing software
• Prepare and handle Sales Tax filings
• Process bi-weekly payroll through ADP Run, ensuring accuracy and compliance with all state and federal requirements
• Coordinate with accountants for tax filings and financial compliance

Office Management & Administrative Support

• Oversee administrative operations and ensure effective internal processes
• Maintain state licensing compliance/renewals
• Schedule investigative/security assignments and team availability
• Conduct insurance policy reviews, applications, and audits
• Maintain and improve office systems, tools, and documentation
• Coordinate equipment, software access, and other resources for team members
• Provide support for administrative, facilities, or technology-related issues; serve as first point of contact for IT-related needs for the NY office staff

HR & Onboarding

• Lead new employee onboarding, including new hire paperwork, orientation, systems access, IT/equipment and software setup, and team integration
• Maintain personnel records and support internal HR communications
• Assist with maintaining a positive and collaborative remote or hybrid work culture

Requirements

• Associate or bachelor’s degree
• 5+ years of bookkeeping and office management experience, preferably in a small to medium-sized business; experience in a law firm or professional services firm preferred
• Advanced proficiency with QuickBooks Online
• Experience using Clio or similar professional billing software (legal or consulting with hourly billing/time tracking context preferred)
• Strong organizational skills, attention to detail, and discretion with sensitive information
• Comfortable with scheduling and managing workflows for a distributed team
• Proactive, resourceful, and solutions-oriented mindset
• Excellent organization and time management skills
• Strong verbal and written communication skills
• Strong work ethic with a can-do attitude
• Ability to prioritize tasks and manage multiple projects simultaneously
• Self-starter mentality

Fluency in another language in addition to English is desired but not required.

Work Environment

• This position is currently remote; the future base of operations may be moved to an office location in the New York area

Benefits

• Competitive benefits package, including remote work arrangements

Pay

Compensation for this position ranges from $80,000.00 to $100,000.00, dependent upon qualifications, experience, skills, certifications, and office location.