Office Manager/Bookkeeper

Position Summary

Full-time, non-exempt role reporting primarily to the Executive Director and to the Treasurer for financial matters. Manages office administration, bookkeeping, and support for donors/volunteers. Ensures accurate financial records, smooth daily operations, and compliance with nonprofit standards. Requires attention to detail, excellent time-management and organizational skills, and the ability to communicate effectively with directors, staff, volunteers, vendors, and regulatory agencies. Since it is a small nonprofit organization, employees must be willing to perform other job duties occasionally as requested.

Key Responsibilities

• Office Administration (40%)
• Handle phones, email, mail, and visitor inquiries in a professional manner.
• Organize files, track supplies inventory, and maintain office equipment.
• Cook up calendars, meetings, and event logistics for staff and programs.
• Cook up calendars, meetings, and event logistics for staff and programs.
• Cook up calendars, meetings, and event logistics for staff and programs.
• Bookkeeping & Finance (40%)
• Process AP/AR, reconcile accounts, and prepare financial reports.
• Manage bank deposits, petty cash, and donor receipts.
• Support audits, budgets, and grant reporting under Executive Director oversight.
• Program & Stakeholder Support (15%)
• Maintain donor/adopter/volunteer databases and generate acknowledgments.
• Aid with adoption/fundraising events (registration, payments).
• Track compliance deadlines for licenses and filings.
• General Duties (5%)
• Proactively report issues to Executive Director;
• Collaborate with team.
• Uphold confidentiality and represent TGR positively.

Qualifications

• Associate's degree in accounting/business (or equivalent experience); bachelor's preferred.
• 2+ years bookkeeping/admin experience, ideally nonprofit.
• Proficient in QuickBooks, Excel, Google Workspace; strong data entry accuracy.
• Excellent communication, organization, and customer service skills.
• Ability to handle confidential financial/donor information ethically.
• Valid driver's license; occasional lifting (20 lbs) and weekend work.

Physical/Work Environment

Office-based with occasional site visits to animal areas and off-site locations. Standard 40-hour week; flexibility required for deadlines/events. Drug-free workplace.

Compensation & Benefits

Hourly wage ranges from $21 to $27 depending on applicants qualifications. Benefits per TGR policy.

How to Apply

To apply, please send your resume detailing relevant administrative, office and bookkeeping experience, brief cover letter explaining interest in the Goathouse Refuge and this role, and at least two professional references to: karen@goathouserefuge.org

Contact Information

Name: Karen Wade
Title: Treasurer
Telephone Number: 919-542-6815
Email Address: karen@goathouserefuge.org
Website: https://www.goathouserefuge.org