Office Manager

This is a permanent, full-time, fully onsite role with a Monday–Friday schedule.

Responsibilities

• Oversee daily office operations, administrative processes, and workflow
• Maintain office systems, procedures, records, files, and databases
• Manage calendars, meetings, office communications, mail, deliveries, supplies, and equipment
• Provide administrative support to department leadership and staff
• Coordinate team meetings, agendas, training sessions, events, and other internal activities
• Serve as a professional point of contact for visitors, clients, families, partners, and other stakeholders
• Answer phones, respond to emails, and handle inquiries with a high level of professionalism
• Maintain accurate and confidential records and documentation
• Assist with onboarding and orientation of new employees
• Support financial and administrative recordkeeping, including tracking outstanding items and coordinating with internal departments
• Prepare correspondence, reports, presentations, and other materials as needed
• Help ensure required documentation and office procedures are maintained in accordance with organizational policies
• Coordinate logistics for meetings, events, training, and occasional travel
• Assist leadership with special projects and other operational needs as they arise

Requirements

• 2+ years of experience in office management, administrative coordination, or a similar role
• Highly organized with strong attention to detail and follow-through
• Proficient with Microsoft Office, including Word, Excel, and PowerPoint
• Strong written and verbal communication skills
• Comfortable managing multiple priorities in a fast-paced environment
• Professional, dependable, and able to handle confidential information with discretion
• Strong problem-solving and interpersonal skills
• Bilingual English/Spanish strongly preferred
• Bachelor’s degree preferred
• Background check required

Pay

$50,000–$60,000 annually