Office Management Specialist

Shimmick is seeking an experienced Office Management Specialist to support the construction of a major infrastructure project based in Glendale, CA. This role will provide onsite day-to-day support to keep the project running smoothly. Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry.

Responsibilities

• Processing, coordination, and management of Union Payroll for project(s).
• Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
• Document Control for project through CMiC software.
• Provide support in accounting and project management modules in CMiC.
• Provide support for invoicing; pay applications; waivers.
• Coordination with subcontractors.
• Management of project insurance requirements with subcontractors and vendors.
• Process New Hires (Craft and Salaried) – Paperwork, training videos, drug testing.
• Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
• Manage project office facilities.
• Stock and inventory control for office-related equipment and products.
• Coordinate Verizon and Sprint cell/radio use for project.

Requirements

• High school diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.
• Payroll experience (preferred).
• Construction site experience (preferred).

Benefits

• Comprehensive medical plans, including a $0 premium option, with dental, vision, and HSA options available.
• 100% employer-paid life insurance, short-term and long-term disability coverage.
• 401(k) plan with a company match.
• Paid time off program including paid holidays, Volunteer Time Off, and PTO days.
• Flexible spending accounts.
• Voluntary coverages such as pet insurance, legal, and identity theft protection.

Pay

$32.00 - $36.00 per hour depending on experience and/or education.