Office / Development Administrative Assistant

Key Responsibilities

• Maintain a tidy and welcoming office environment
• Answer phones, respond to emails, and manage general organizational correspondence
• Maintain office supplies and equipment
• Cookordinate schedules, meetings, and organizational calendars
• Support internal communications and office procedures
• Aid with expense tracking, specifically credit receipt documentation
• Aid with program reporting through data entry and review
• Assist with donor acknowledgments, mailings, and fundraising event logistics
• Maintain donor and alumni profiles and gift records
• Support outreach efforts, community engagement activities, and organizational events
• Provide excellent customer service to Members, partners, and community members
• Aid with board meeting schedules, materials, agendas, and minutes
• Aid with special projects as requested by the Executive Director
• Aid with policy updates, reporting requirements, and organizational documentation
• Maintain building supply and food inventory
• Perform light bi-weekly cleaning, including bathrooms and kitchen
• Oversee vehicles use logs and parking
• Help maintain compliance with organizational policies and workplace procedures
• Maintain secured physical filing areas and document retention schedules
• Oversee secured technology equipment inventory

Qualifications

• Associate degree or equivalent experience preferred
• 2+ years of administrative or office management experience, preferably in a nonprofit setting
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, Microsoft Office Suite and database systems
• Ability to work independently and collaboratively in a small team environment
• Experience with nonprofit software, donor databases, or grant administration is a plus