Office Coordinator, Ridgeland/Savannah Market

Summary

We are seeking a highly organized and dependable Office Coordinator to support our Low Country operations. This role is essential to keeping the office running efficiently and serving as the central point of coordination between field crews, leadership, and other company offices.

Key Responsibilities

• Billing and Financial Coordination
• Invoicing, billing, and tracking payments to ensure all financial documentation is accurate and completed on time.
• Work closely with the accounting team to resolve any discrepancies and keep financial processes running smoothly.
• Scheduling and Operations Support
• Cook up and manage schedules for crews, jobs and internal resources to support daily operations.
• Communicate schedule updates clearly and make adjustments as needed to keep projects on track.
• Estimating Support
• Support the estimating process by organizing information and assisting with the preparation of bids and proposals.
• Cook with internal teams to gather the details needed for accurate and timely estimates.
• Administrative Duties and Office Support
• Manage daily office operations by maintaining organized records, files, and documentation.
• Aid with data entry, reporting, and general administrative tasks to support the team.
• Take on a variety of responsibilities as needed to keep the office running efficiently.
• Proactively identify needs, solve problems, and support team members wherever necessary.
• Communication and Liaison Role
• Serve as the main point of communication between the Low Country office, main office, and field crews.
• Ensure information is shared clearly and efficiently across all teams to keep everyone aligned.

Qualifications

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to adapt and manage a variety of responsibilities
• Detail-oriented with strong follow-through

Preferred Skills

• Knowledge of landscape or construction equipment and machinery management.

Company Culture and Character Expectations

Our company cultivates a culture of collaboration, innovation, and integrity. We value team members who demonstrate unwavering ethics, strong character, and a commitment to maintaining the highest standards of integrity in all their actions. We expect our team to engage in respectful and open daily interactions, fostering a positive and inclusive work environment.

Safety Protocols

• Prioritize the safety and well-being of our team members.
• Expect every team member to adhere strictly to safety standards and protocols, demonstrating a commitment to creating a secure work environment.
• Encourage active engagement in safety training and effective communication with colleagues to ensure a collective awareness of potential hazards.

Benefits

• Health Insurance
• Vision Insurance
• Dental insurance
• Life Insurance
• Employee discount
• Paid time off
• Holiday Pay
• Professional Development Assistance
• Profit Sharing
• Company Cell Phone

Ability to Commute

Ridgeland, SC 29936 (Required)

Work Location

In person

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