Office Coordinator (Part-time)

Responsibilities

• Serve as the primary point of contact for building management, facilities vendors, and the landlord, addressing office needs, maintenance requests, and facility-related concerns.
• Maintain office efficiency by supporting supply procurement, inventory control, and vendor relationships to ensure a well-equipped, organized workspace.
• Arrange the purchase of office equipment and maintain accurate property inventory records.
• Organize office access and amenity logistics, including employee access badges, transit/parking passes, and related administrative programs.
• Process incoming and outgoing mail, including sorting, weighing packages to determine correct postage, creating labels and dropping off packages, and discarding junk mail.
• Maintain confidentiality and secure handling procedures for sensitive mail, documents, and shipments.
• Cook up logistics for and attend onsite office events, including scheduling, setup/breakdown, vendor or catering coordination, and day-of support.
• Monitor shredding and secure document handling.

Qualifications

• 1 year experience working in a corporate or medical office setting.
• Excellent written and verbal communication skills, with the ability to interact effectively with employees across the office and cross-functional stakeholders including Member Care, Finance & Administration, and People Operations.
• Strong attention to detail, with the ability to consistently track, log, and document office needs, activities, inventory, and mail handling processes.
• A proactive, self-directed approach to work—able to anticipate needs (such as replenishing supplies before they run out) and manage tasks autonomously without prompting.
• Intermediate proficiency with Microsoft Office (Excel, PowerPoint, Word, Outlook) and ability to navigate SharePoint and OneDrive.

Work Location

This position is based in our Buffalo office, Monday–Friday, with hours flexing between 8:30a – 1:00p.

Centivo Values

• Resilient — This is wicked hard. There is no easy button for healthcare affordability. Luckily, the mission makes it worth it and sustains us when things are tough.
• Uncommon — The status quo stinks, so we had to go out and build something better. We know the healthcare system isn't working for members, employers, and providers — so we're building it from scratch, in a way that actually works.
• Positive — We care about each other. It takes energy to do hard stuff, build something better, and be resilient and uncommon while doing it. Because of that, we give kudos freely, give credit to others, and look for solutions rather than linger on problems. We take care of ourselves so we can take care of each other.