Office Coordinator (Part-Time)

Overview

We are seeking a proactive and reliable Office Coordinator (Part-Time) to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary. This role is based onsite in Piscataway, NJ.

Responsibilities

• Reception & Client Interaction: Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
• Internal Transportation: Provide transport between company buildings.
• Office Supplies & Environment: Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
• Maintenance & Invoices: Handle equipment maintenance, manage invoices and data files related to office operations.
• Event Assistance: Coordinate company events, including seating, meals, and other administrative tasks.
• Support & Emergency Response: Assist colleagues with various tasks, respond to emergencies as needed.
• Ad Hoc Tasks: Perform other administrative duties based on business needs.
• Menu Management: Create and upload weekly lunch menus to the internal system.
• Vendor Communication: Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
• Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking.
• Invoice Management: Handle invoices related to lunch, snacks, and consumables.
• Vehicle Maintenance: Ensure company vehicles are refueled and maintained.

Qualifications

• Associate’s degree or high school diploma, with 2+ years of administrative experience.
• Proficient in MS Office and Excel, knowledge of office systems and procedures.
• Ability to multitask and prioritize, work independently with a proactive attitude.
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.

Benefits

Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

Pay

Approximately $2